Assistant Controller

Description

The Dobbs Truck Group is a growth company that successfully expands our operations and customer base through a high-quality team of employees.

Dobbs Truck Group operates 25 commercial truck dealerships through two operating companies – Dobbs Peterbilt and Western Truck Center. These dealerships represent some of the best commercial truck brands including Peterbilt, Volvo, Mack, Autocar, and Hino and include locations in Arkansas, California, Louisiana, Mississippi, Oregon, Tennessee, and Washington.

We offer a competitive benefits package including medical, dental, vision, long-term disability, life insurance, and 401(k), as well as paid vacation and sick leave. Our Company is looking for long-term employees that we can invest in and grow with as we pursue our mission of being the premier commercial truck dealer group.

I. General Job Description

The Assistant Controller supports the Controller in the day-to-day leadership of the corporate accounting function for GWP Holdings LLC and its operating entities, Western Peterbilt, LLC and Western Truck Parts & Equipment LLC. This position is responsible for the integrity of the general ledger, timely and accurate month-end and year-end close, consolidated financial reporting, technical accounting research, and oversight of the transactional accounting teams (cash, accounts receivable, accounts payable, and fixed assets). This position plays a key leadership role in developing accounting staff, strengthening internal controls, driving continuous process improvement, and supporting the Company's Dealer Management System, reporting, and automation initiatives. This position is based at the Company's western headquarters in Sumner, Washington.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Responsibilities

• Coordinate the monthly, quarterly, and annual close process, ensuring timely and accurate financial statements in accordance with U.S. GAAP.
• Maintain the integrity of the general ledger across GWP Holdings LLC, Western Peterbilt, LLC, Western Truck Parts & Equipment LLC, and related entities, including review and approval of journal entries, account reconciliations, and analytical review of financial results.
• Prepare consolidated and entity-level financial statements, supporting schedules, and management reporting packages for executive leadership, lenders, and manufacturer partners (Peterbilt/PACCAR, Volvo/Mack, Autocar, Hino, Battle Motors).
• Oversee accounting for cash, accounts receivable, accounts payable, parts inventory, fixed assets, prepaids, accruals, facility leases, and debt.
• Supervise daily cash management and bank reconciliation process, initiate wire transfers and intercompany settlements between operating entities.
• Research technical accounting issues as requested
• Establish, document, and maintain accounting policies, procedures, and internal controls
• Provide support for financial and tax audits.
• Support the annual operating and capital budget process.
• Support federal, state, and local tax compliance activities, including federal excise tax (Form 720), multi-state sales/use tax, Washington B&O tax, motor vehicle excise tax, property tax, and income tax filings.
• Train, coach, and supervise the corporate accounting team (including the Senior Accountant and transactional accounting staff); manage workload, performance, and development.
• Drive continuous improvement of accounting processes, close cycle time, reconciliation quality, and reporting deliverables.
• Participate in a wide variety of special projects, including acquisitions, entity restructurings, system implementations, and ad hoc analyses.
• Perform other duties as assigned by the Controller or CFO.

II. Minimum Job Qualifications

• Bachelor’s degree in accounting or finance.
• 5+ years of progressive accounting experience.
• 2+ years of supervisory or managerial experience.
• Thorough working knowledge of U.S. GAAP and strong technical accounting research skills.
• Demonstrated experience owning the month-end close, financial reporting, and external audit coordination.
• Advanced knowledge of Microsoft Excel; proficiency with Microsoft Word, Outlook, and Teams.
• Strong problem-solving, multitasking, organization, communication, leadership, and managerial skills.

III. Desired Job Qualifications

• Automotive, heavy-duty equipment, or other multi-location dealership industry experience.
• Experience with Karmak, CDK, or comparable dealership management systems.
• Experience with Power BI, SharePoint, and modern finance automation tools (e.g., OnPhase, Avalara, Billtrust).
• Working knowledge of federal excise tax, multi-state sales/use tax, and dealer-specific accounting matters.

IV. Mental Capability Requirements

• Comprehension: Ability to understand opposing points of view on highly complex issues, negotiate, and integrate different viewpoints.
• Organization: Ability to organize and prioritize work schedules of others on long-term basis.
• Reasoning & Decision Making: Ability to make decisions with significant impact on department’s credibility, operations, and services.
• Communication: Ability to formulate complex and comprehensive materials, such as legal documents, authoritative reports, official publications of major scope and impacts, and make formal presentations.
• Mathematics: Ability to compute, analyze, and interpret complex statistical data and develop forecasts and computer models.

V. Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands and arms to handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk or hear, and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

VI. Common Expectations of Performance for all Employees

The following includes common expectations for all employees of the Company. The evaluation of job performance will be based on these common expectations as well as the position-specific responsibilities described above.

Communications, Teamwork, and Feedback to Others

• Contribute to a work environment that is based on trust and respect.
• Have discussions on a regular basis with their manager to discuss opportunities to best achieve individual performance objectives and departmental goals.
• Suggest ways to improve the efficiency of conducting their job duties.
• Promote continuous improvement and change to support company growth.
• Mentor others unselfishly.
• Give credit where it’s due.

Company Loyal Policies and Work Ethic

• Adhere to the policies contained in the Employee Handbook.
• Adhere to the Company’s Employee Conduct Policy.
• Support management decisions toward meeting company goals.
• Be open and receptive to new ideas, regardless of their origin.
• Make prudent decisions, which are based on the best interest of the Company and its long-term future.

We are an Equal Opportunity Employer

Dobbs Truck Group operates 25 commercial truck dealerships through two operating companies – Dobbs Peterbilt and Western Truck Center.

Dobbs Peterbilt and Western Truck Center are equal opportunity employers that values a broad diversity of talent, knowledge, experience, and expertise. We foster a culture of inclusion that drives employee engagement to deliver superior performance to the communities we serve. Dobbs Peterbilt and Western Truck Parts do not discriminate in hiring or employment on the basis of race, color, religious creed, national origin, sex, ancestry, pregnancy, genetic information, gender identity, sexual orientation, or marital status; or on the basis of age against persons whose age is 40 and over, or on the basis of physical or mental disability; or to disabled veterans or to Vietnam veterans.

We are proud to be an affirmative action employer and encourage minorities, women, individuals with disabilities, and veterans to join our team.