Office & Marketing Assistant

Description

Sambatek, LLC is a professional services firm that specializes in civil engineering, planning, surveying, and environmental services. We serve public and private clients throughout the country with office locations in Minnesota and North Carolina. We embrace challenging projects and work hard to help our clients find success.

Summary

The Office & Marketing Assistant supports both daily administrative functions and the broader marketing team. This dynamic role ensures the smooth coordination of internal communications, event planning, company branding, and digital content management. It’s ideal for a detail-oriented, creative multitasker who enjoys working on a variety of tasks in a collaborative environment. 

• Work Location: On-site
• Expected Compensation Range: $25-30 per hour (Offered compensation will be based on location and individual qualifications)
• Pay Rate Type: Hourly with overtime rate of 1.5x base pay for all hours worked over 40 in a week

Responsibilities

Marketing & Proposal Support 

• Maintain up-to-date knowledge of the civil engineering industry and the markets Sambatek serves 
• Prepare marketing materials for clients and team members, (presentations, brochures, etc. 
• Write and edit content for both internal and external audiences 
• Maintain and update qualification materials, project sheets, resumes, and photo libraries 
• Coordinate with outside vendors and consultants for submittals, merchandising, events, and printing 
• Coordinate and prepare award submittals for projects, people, and firm recognition 
• Support content creation and management for Sambatek’s website and social media platforms 
• Track and report on marketing opportunities and engagement metrics 
• Assist with CRM and task management tools to keep marketing initiatives on track 
• Maintain internal marketing files and templates, ensuring brand consistency 

Event & Communication Support 

• Assist in planning and executing internal communications and staff events (e.g., Town Halls, celebrations, employee recognition) 
• Support client-facing events, trade shows, and conferences (planning, logistics, and follow-up) 
• Help with ordering and organizing promotional items, signage, and branded materials 
• Assist in photography coordination and management for staff and projects 

Administrative & Office Support 

• Perform general office administrative tasks including supply ordering, mail(ings) correspondence typing, filing, and document formatting 
• Provide administrative support for the marketing team and coordination of internal processes 
• Update license database, support license renewals, reporting review and consolidations 
• Ensure project and proposal files are up-to-date and easily accessible for the team 
• Other office tasks as assigned 

Requirements

• Associate or Bachelor's degree in Marketing, Communications, Business Administration, or related field 
• 0–3 years of marketing, office coordination, or administrative experience
• Proficiency in Microsoft Office Suite; Adobe InDesign and other Adobe Creative Suite tools a plus 
• Strong written and verbal communication skills 
• Organized and detail-oriented with the ability to manage multiple priorities 
• Positive, collaborative attitude with a service-oriented mindset 

Physical Demands and Work Environment

• Work is primarily performed in an office environment
• Ability to occasionally move equipment/objects weighing up to 10 pounds

Benefit Information

Regular full-time employees will have access to:

• Medical, dental, and vision plans
• HSA and FSA options
• Employer-paid short-term and long-term disability coverage
• Employer-paid life insurance and accidental death & dismemberment insurance
• Employee assistance program
• Voluntary benefits such as additional life insurance coverage, accident coverage, and critical illness coverage
• Paid time off and holidays
• Retirement 401(k) plan with company match
• Starting January 1, 2026, eligible Minnesota employees will be covered under Minnesota Paid Family & Medical Leave (PFML), providing paid, job-protected time away from work for family, medical, or parental needs

Sambatek, LLC is an equal opportunity employer and values diversity in its workforce. We select candidates without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, marital status, military status, and any other category protected by law.