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JOB DETAILS

Senior Executive Secretariat Coordinator Consultant

CompanyWar Child Alliance

LocationAmsterdam

Work ModeRemote

PostedJuly 21, 2026

About The Company

No description available for this Company.

About the Role

Your mission

War Child is looking for a:
Senior Executive Secretariat Coordinator (32–40 hours)
Drives focus, enables executive decision-making and ensures strategic priorities become meaningful action.

About the role

The Senior Executive Secretariat Coordinator is the operational right hand to the CEO, acting as a force multiplier for executive decision-making for the War Child Alliance Foundation. This role drives the agenda, rigour and follow-through of the International Management Team; strengthens the connection between the CEO, International management team (IMT) and the Supervisory Board; leads or coordinates priority cross-organisational initiatives on the CEO’s behalf, and ensures effective internal communication on key organisational developments. The Sr. Executive Secretariat Coordinator operates with the judgement, discretion and credibility to represent the CEO internally and, where delegated, externally.

What you will do

Act as thought partner and trusted advisor to the CEO, providing counsel, challenge and preparation ahead of key decisions
Own the cadence, agenda-setting and follow-through of the International Management Team (IMT), ensuring meetings are well prepared, decisions are recorded and actions are tracked to completion
Coordinate high-quality preparation of materials, briefings and follow-up for Supervisory Board and Board Committee meetings, working closely with the CEO and relevant IMT members
Lead or coordinate priority cross-organisational projects and strategic initiatives delegated by the CEO, from framing through to delivery
Maintain an overview of organisation-wide priorities, decisions and interdependencies across departments, ensuring clear ownership and follow-up
Manage the Office of the CEO, including oversight of the Executive Officer and coordination of executive support functions
Act as a proxy or representative for the CEO in internal meetings and, where delegated, in external engagements
Strengthen internal communication and information flow between the CEO/IMT and the wider organisation, supporting transparency and staff engagement
Support the effectiveness of the IMT as a team, including input on team culture, meeting design and decision-making processes
Prepare briefing notes, talking points and correspondence for high-stakes internal and external engagements led by the CEO

Your profile

Education	Relevant postgraduate qualification (e.g. in business administration, public policy, international development, or a related field) or equivalent senior leadership experience is desirable; MBA or similar qualification is an asset.
Experience	8+ years of senior leadership, strategy, business operations or executive-support experience, ideally including experience as a Chief of Staff, strategy/business operations lead, or senior advisor to a CEO or Executive Director Proven track record translating organisational strategy into clear priorities, plans and measurable outcomes Experience coordinating executive, management or governance bodies (e.g. senior leadership team or board secretariat, meeting cadence, decision tracking, terms of reference) Experience leading or coordinating complex, cross-functional projects involving multiple stakeholders and competing priorities Experience working directly with or advising senior/C-suite executives, exercising sound judgement and discretion with confidential information Experience managing or supervising executive support staff Experience working in an international, networked, humanitarian, development, or values-led environment is an asset
Languages	Fluency in English is required for this role. Additional languages may be useful depending on stakeholder groups and organisational context, for example Arabic, Dari, French, Spanish, or Ukrainian
(Technical) Knowledge	Strong understanding of organisational strategy, governance structures and executive decision-making processes Ability to synthesise complex information quickly and distil it into clear, actionable recommendations for the CEO and IMT Strong programme/project management skills, able to track multiple work-streams and hold others accountable for delivery Exceptional judgement and discretion in handling confidential and sensitive information Ability to build trusted relationships and influence without formal authority across all levels of the organisation Excellent written and verbal communication skills, including drafting briefings, board papers and correspondence for senior executives Strong organisational and prioritisation skills, able to manage competing demands under time pressure Understanding of the international NGO/humanitarian sector and its governance and accountability frameworks is an asset

What we offer

Location: This opportunity is open to candidates Globally; professional proficiency in English is required.
Type of Contract: Consultancy.

Why You Should Apply

Meaningful Impact : Contribute directly to improving the lives of children and families affected by conflict through quality education and long-term, sustainable change.
Professional Growth: Join a dynamic organisation that values learning, innovation, and professional development, with opportunities for capacity building and growth through the role and War Child’s global network.
Global Reach : Play a key role in scaling a ground-breaking programme across multiple conflict-affected contexts worldwide.
Collaborative & Inclusive Culture : Work alongside passionate, mission-driven colleagues in a diverse, inclusive and respectful workplace that prioritises safety, fairness and equal opportunity for all.

How to Apply

Interested candidates submit CV and one page brief on how you would approach the project and a breakdown of your costs by 27/7/2026

Please note that CVs and applications sent by email will not be considered. Applications must be submitted through the official application channel only.

_______________________________________________________________________________
By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.

Disclaimer

Only applications received via our website are processed.
If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

About us

The War Child Alliance is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children’s wellbeing, education, and self-determination. We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom.
Learn more about War Child and our programmes https://www.warchild.net/

Safeguarding and Integrity
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. All (prospective) employees will be expected to be compliant with and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Integrity & Safeguarding - Home

Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work. If you have any questions about our commitment to Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB) do get in touch: JEDI.team@warchild.net

Key Skills

Executive Decision-MakingStrategic PlanningProject ManagementStakeholder ManagementGovernanceInternal CommunicationBriefing PreparationBusiness OperationsChief of Staff FunctionsCross-functional CoordinationDiscretionOrganizational Strategy