Office Administrator

Description

Position Summary/Objective

Office Administrator will coordinate office activities and operations while providing administrative support to management and Human Resources.

8:30am - 5pm, Monday to Friday

$23/hr - $27/hr

Essential Functions & Responsibilities:

• Greet and welcome visitors, projecting a professional and hospitable image.
• Manage the central phone system, efficiently answering, screening, and routing calls.
• Address and resolve inquiries from customers and the general public accurately.
• Administer the office phone system and serve as the main point of contact for our external IT support vendor.
• Set up employee equipment, ensuring new hires receive necessary building access, phone configurations, and hardware.
• Maintain optimum inventory levels for office and breakroom supplies, handles reordering proactively.
• Oversee the daily logistics for all incoming and outgoing mail and packages (UPS, FedEx, USPS).
• Facilitate the maintenance, troubleshooting, and purchasing of office equipment.
• Partner with the HR team to deliver seamless administrative assistance and project support.
• Organize and safeguard confidential data, sensitive files, and complex corporate documentation.
• Maintain regular, reliable, and consistent attendance.
• Execute other operational duties assigned to support business continuity.

Requirements

Required Competencies

• Maintain absolute discretion and a high level of data security when handling sensitive, complex, or confidential records.
• Project a polished, calm, and reliable demeanor as a representative of the company.
• Demonstrate exceptional precision in data management, physical filing, documentation, and routine office workflows.
• Prioritize critical workflow demands, manage daily deadlines, and balance multiple assignments simultaneously.
• Utilize sound judgment and critical thinking to independently resolve everyday workplace bottlenecks and scheduling issues.
• Collaborate and communicate effectively with individuals across all levels of the organization, from entry-level staff to senior executives.
• Address external inquiries from vendors, customers, and the general public with clarity, patience, and accuracy.
• Advanced, hands-on proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

Education & Experience

• AS  degree preferred.
• 2-3 Years of Executive Administration / HR experience.
• Demonstrated experience in continuous improvement preferred.

The Brickle Group is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Brickle Group also prohibits discrimination based on menopause and related medical conditions, including vasomotor symptoms such as hot flashes and night sweats. The Company will provide reasonable accommodations for menopause related limitations unless doing so creates undue hardship.