JOB DETAILS
Accounts Payable Specialist
CompanyKatella Deli
LocationLos Alamitos
Work ModeOn Site
PostedJuly 24, 2026
About The Company
Welcome to Katella Bakery, Deli and Restaurant, a landmark institution in Los Alamitos for over 50 years. Started by our parents, Sam and Shirley, who came to America from Eastern Europe in search of a better life. We continue their tradition of authentic family style meals and fresh baked rye, challah, cakes and pastries. All of our items are prepared in house including our corned beef and pastrami. Today, Sam’s initial recipes live on in the hands and hearts of our expert bakers. A portion of the original mother dough still starts each and every loaf we bake. Many of our traditional meals are Shirley’s original recipes; Matzo Ball Soup,Potato Latkes, Sweet and Sour Cabbage, and Chicken Soup. Whether you are here for one of our signature meals, or for the best Pastrami Sandwich around, you can be assured that quality, care, and great taste are in every bite.
About the Role
Description
The essential functions include, but are not limited to the following
- Responsible for obtaining approval of invoices.
- Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
- Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
- Match invoices to checks, obtain signatures, and mail checks in a timely manner.
- Process check requests.
- Pay invoices online using company credit cards or bank accounts.
- Answer all vendor inquiries. Strengthen and grow relationships with vendors.
- Submit paperwork to vendors to obtain rebates.
- Obtain vendor statements to ensure that our records agree with the vendor.
- Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
- Review delivery log and repairs and maintenance log to ensure that all invoices are received.
- Obtain W-9s from all vendors.
- Communicate and work with management
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assist in period and year end closings.
- Assist with other projects as needed.
Requirements
- Minimum three years as an accounts payable clerk.
- Previous experience in bakery, or food environment preferred.
- Identify and resolve problems in a timely manner, gather and analyze information skillfully.
- Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.
- Prioritizes and plans work activities and uses time efficiently.
- Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
- Meets productivity standards and completes work in a timely manner.
- Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.
- Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.
- Must have strong organizational skills for follow-through and the ability to juggle and prioritize.
- Must be Bilingual - Spanish
Key Skills
QuickBooksAccounts PayableInvoice ProcessingVendor RelationsMicrosoft ExcelMicrosoft Word10 Key By TouchBilingual SpanishFinancial AuditingCash Discount ManagementW-9 CollectionGeneral Ledger Coding
Categories
Finance & AccountingAdministrativeFood & Beverage
Job Information
📋Core Responsibilities
The specialist is responsible for auditing, coding, and entering invoices into QuickBooks while managing vendor relationships and payments. They also handle check requests, W-9 collection, and assist with period and year-end closings.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
52
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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