Education Program Assistant

Description

Make a Difference from Day One — Join Programs for Parents (PFP) 

Are you passionate about helping employees thrive while supporting an organization that strengthens children, families, and communities? 

At Programs for Parents (PFP), you'll have the opportunity to contribute to a mission-driven nonprofit that helps ensure every child gets the best possible start in life. We serve Essex County, NJ by empowering families, supporting childcare providers, and advocating for quality early childhood education. Our work encompasses providing education and referrals, promoting best practices, and connecting families with essential financial resources to help them thrive. 

Our Culture & Values 

At Programs for Parents, we look for team members who: 

• Lead with respect and empathy. 
• Communicate openly and professionally. 
• Embrace change and continuous improvement. 
• Collaborate across departments to solve problems. 
• Take ownership and accountability for their work. 
• Support our mission of strengthening children, families, and communities. 

Compensation

This is a part-time, contract, non-exempt position, 20-hour work week, with a hybrid schedule. Salary Range: 24.04/hour 

Job Overview 

The Education Program Assistant provides administrative and program support to the Director of Education and the Education Department. This position plays an important role in coordinating the day-to-day administrative functions of the department, supporting professional development initiatives, assisting with P4P Academy and Child Development Associate (CDA) credentialing activities, maintaining program records, coordinating meetings and events, and serving as a resource for program participants and community partners.

The ideal candidate is highly organized, customer-focused, detail-oriented, and enjoys supporting educational initiatives that strengthen early childhood professionals throughout Essex County.

Requirements

The Education Program Assistant will coordinate all administrative functions related to P4P Academy and CDA credentialing programs. Specific duties include: 

• Coordinate administrative functions for P4P Academy and CDA credentialing programs. 
• Assist with outreach, recruitment, registration, and enrollment activities. 
• Maintain participant records, attendance, and training documentation. 
• Monitor participant progress and credentialing milestones. 
• Prepare reports related to participation, completion, and program outcomes. 
• Maintain education databases and electronic filing systems. 
• Coordinate training logistics, including room reservations, materials, technology,      and participant communications. 
• Process vendor paperwork, W-9s, invoices, and payment requests. 
• Assist with grant documentation and data collection. 
• Coordinate graduation ceremonies, recognition events, workshops, and special events. 
• Respond to participant inquiries and provide excellent customer service. 
• Support additional Education Department initiatives as assigned. 

Who Thrives in This Role 

The ideal candidate is: 

• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines simultaneously. 
• A proactive problem-solver who anticipates needs, takes initiative, and follows through with minimal supervision. 
• Comfortable balancing competing priorities in a fast-paced environment. 
• An exceptional communicator who enjoys building positive relationships with staff, program participants, community partners, and external stakeholders. 
• Tech-savvy and confident using Microsoft Office, virtual meeting platforms, databases, social media, and other administrative systems. 
• Passionate about supporting educational and workforce development initiatives that make a meaningful impact in the community. 
• Someone who takes pride in being the person behind the scenes who keeps programs, projects, and people organized and moving forward. 

Qualifications 

Required 

• Associate degree required. 
• Minimum two years of administrative support or program coordination experience. 

Preferred

• Experience in nonprofit, education, workforce development, or training programs preferred.
• Experience coordinating grants, training initiatives, or credentialing programs. 

Join a Team That Values Compassion, Community, and Collaboration 

Together, we're building brighter futures- one child at a time.