Accounts Receivable / Accounts Payable Specialist

Description

Accounts Receivable / Accounts Payable Specialist, Concord, CA, Onsite

Description

We at Verus are seeking a highly motivated and experienced Accounting Specialist to join our engineering and technical services firm! 

About Verus 

Verus is an engineering and technical services firm specializing in industrial automation, controls, SCADA systems, business process engineering and consulting for a wide array of industries. We have expertise in all aspects of systems integration including electrical design, instrumentation, control panel design/build, programming, and commissioning. 

Since the company’s founding in 2015, Verus has grown to a team of over 80 employees with 5 locations in California, Nevada, Idaho, Oregon, and Washington.  

Overview 

As an Accounting Specialist, you will be an integral part of Verus’ financial organization, partnering with the Controller and CFO to contribute significantly to our day-to-day operations. You will have the opportunity to grow professionally as the company expands, and your diligence and attention to detail will play a crucial role in our financial success. We look forward to welcoming a motivated and dedicated individual eager to take on this challenging and rewarding role. 

The Accounting Specialist will be responsible for the following: 

Accounts Receivable: 

• Generate and issue invoices to clients accurately and timely. 
• Monitor accounts receivable aging and follow up on overdue payments. 
• Communicate with customers regarding billing inquiries and discrepancies. 
• Reconcile and post accounts receivable ledger to ensure accuracy. 
• Prepare and analyze AR reports for management review. 
• Deposits incoming payments and post to accounting system as cash receipts
• Assist project managers to submit required pay application, progress payment demand and related lien waivers preparations
• Reconcile contract, WIP, change orders, and retention amounts

Accounts Payable: 

• Review and verify invoices and expense reports for accuracy and compliance with company policies. 
• Process invoices for payment, ensuring proper authorization and coding. 
• Reconcile vendor statements and resolve discrepancies. 
• Maintain vendor relationships and respond to inquiries. 
• Prepare and process payments (checks, ACH, wire transfers) accurately and on time. 

General Accounting Support: 

• Assist with month-end close procedures, including journal entries and reconciliations. 
• Maintain accurate and up-to-date financial records. 
• Assist in the preparation of financial reports and analysis as needed. 
• Collaborate with other departments to ensure accurate and timely financial information. 

Compliance and Internal Controls: 

• Ensure compliance with company policies and procedures, as well as relevant accounting standards and regulations. 
• Assist in the development and implementation of internal controls to safeguard company assets and ensure financial integrity. 
• Participate in audits and provide documentation and support as needed. 

Administrative:

• Complete various office related tasks: retrieve incoming and send outgoing mail and distributing it to the appropriate recipients. 
• Assist Controller with any ad roc reports needed and backup as needed for the administrative and accounting team   
• Backup administrative tasks for purchase orders, job setup, ordering supplies for the office as needed.

Requirements

• Bachelor’s degree in accounting, Finance, or related field preferred or equivalent experience. 
• 3 or more years of experience in accounts receivable, accounts payable, or general accounting role. 
• Proficiency in accounting software and Microsoft Excel, including Pivot Table experience. 
• Strong understanding of accounting principles and practices. 
• Excellent attention to detail and accuracy. 
• Effective communication skills, both verbal and written. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Strong analytical and problem-solving skills. 
• Experience in reconciliations and financial reporting. 
• Knowledge of internal controls and compliance standards. 

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be added, deleted, or modified as required.