Accounting Associate - Accounts Payable

Description

Cohere Life, Inc.

JOB DESCRIPTION: 1/16/2026

Job   Title: Accounting   Associate – Accounts Payable

FLSA   Status: Non-Exempt

Reports   To: Accounting   Manager

Location: Corporate   Office | Phoenix, AZ

Summary

The Cohere accounting team provides accounting and financial reporting support for a growing portfolio of master-planned communities and the people who live there. Our Accounting Associate plays a critical role in the team's success by expertly processing invoices and payment distributions while providing overarching support to ensure efficiency, accuracy, and timeliness. The ideal candidate will be kind, professional and accommodating in all interactions with property owners, vendors, partners, and stakeholders and demonstrate exceptional skills in both accounting and communication. Our Accounting Associates also assist with other accounting and non-accounting functions such as file maintenance, research discrepancies and data entry.

All Cohere team members embrace and demonstrate the core values of Trust, Reciprocity, Spirit, and Legacy while striving to exceed customer and team expectations. This role requires a cooperative and positive attitude, and the ability to handle multiple responsibilities with exceptional follow-through.

Scope 

• Process invoices through to appropriate personnel for review / approval of invoice payments utilizing online accounts payable software.
• Administrative support for the online invoice workflow software.
• Process manual in-house invoices for check requests, resident refunds and other payments that cannot be processed through online accounts payable software. 
• Work with community accountants to pay monthly manual pay invoices. 
• Track and log all utility invoices to ensure invoices have been received, paid, and posted in accounting software.
• Assist community personnel and vendors in researching invoice payments.
• General administrative support; opening and sorting mail, scanning, filing.
• Special projects as assigned by Accounting Leadership.
• Training new community invoice approvers in the AP processes and online invoice workflow software.

Attributes 

Key attributes for a successful Accounting Associate – AP include, but are not limited to the following capabilities, qualifications, and performance skills:

• Excellent computer and database skills 
• Excellent written and verbal communication skills
• Excellent organizational skills with a strong attention to detail and accuracy
• Must be able to function and meet deadlines in a dynamic, fast-paced environment. 
• Must be highly customer service oriented and responsive with a high level of meeting deadlines.
• Demonstrate a high level of integrity, honesty, and respect.
• Must maintain a positive, professional approach in all internal and external interactions.
• Demonstrate initiative – ability to think, work, and make independent decisions based on sound judgment.
• Familiarity with General Accounting Principles & Budget Processes
• Committed to personal growth, ongoing process improvement and team development.
• Able to work independently and as part of a team. 
• Willingness to take on additional responsibilities as needed.

Knowledge | Minimum Requirements

• 1+ years of experience in general accounting, bookkeeping and/or related accounting experience.
• Proficiency in Microsoft Office Suite, including Excel and Word required.
• Data entry and prior AP experience required.
• Community Association experience preferred.
• Knowledge of the Vantaca platform preferred.

Operating Principles

In furtherance of our mission team members will:

• Instill a sense of fun and enthusiasm into everything we do. 
• Encourage a dynamic collaboration between internal and external stakeholders. 
• Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service.
• Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
• Embrace the vision, goals, and aspirations of Cohere.

Job Type: Full-time

Pay: $21.15 - $23.08 per hour; up to 40 hours per week

Benefits: 

• 401(k)
• Dental Insurance
• Health Insurance 
• Vision Insurance
• Paid Time Off

Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

 Once an adequate number of qualified candidates has been identified, the job posting may be withdrawn or closed.