Manager, Administration (Corporate Services)

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Responsibilities:

1. Office Renovation & Relocation Project Management:
   -Lead end-to-end project management for office fit-outs, renovations, expansions, and relocations
   -Develop project plans, budgets, and timelines; Liaise with architects, contractors, vendors, and internal stakeholders
   -Manage vendor selection, contracts, and ensure projects are delivered on time, within scope, and on budget
   -Minimize business disruption during project phases
2. Office Administration & Facilities Management:
   -Oversee daily office operations, ensuring a clean, functional, and professional work environment
   -Manage relationships with key service providers (cleaning, security, maintenance, catering)
   -Implement and improve office policies, procedures, and space management protocols
   -Serve as the primary point of contact for employee office needs and inquiries
3. Staff Health, Safety & Wellness:
   -Champion the company’s health and safety program; Act as the designated Safety Officer
   -Conduct regular risk assessments, safety audits, and emergency drills (fire, first aid)
   -Ensure compliance with all local, state, and federal health & safety regulations (OSHA)
   -Manage first aid supplies and training for office only; Promote employee wellness initiatives related to the workplace
4. Procurement & Asset Management:
   -Oversee the procurement, inventory, and lifecycle management of all staff supplies, office equipment, and furniture
   -Develop and maintain preferred vendor relationships to ensure cost-effectiveness and quality
   -Implement sustainable and cost-efficient procurement practices
   -Manage the corporate services budget, track expenditures, and report on variances
5. Team Leadership & Vendor Management:
   -Potentially supervise vendor staff who provide administration service to office; Foster a culture of service excellence
   -Effectively manage contracts and performance of external vendors and service providers
   -Handle ad-hoc tasks and projects assigned

Requirements:

• Bachelor’s degree in Business Administration, Facilities Management, Project Management, or a related field
• 5+ years of progressive experience in corporate services, facilities management, or office administration, with a proven track record in managing office renovation/relocation projects
• Strong knowledge of workplace health & safety regulations and best practices
• Demonstrated experience in procurement, vendor negotiation, and budget management
• Excellent project management skills, with the ability to manage multiple priorities in a fast-paced environment
• Superior organizational, communication, and problem-solving skills
• Proficiency in MS Office Suite; experience with project management or facility management software is a plus
• A proactive, service-oriented mindset with strong leadership capabilities
• Proficient in MS Office and other administrative systems
• Fluency in both spoken and written English and Chinese (including Putonghua)
• Frequent Travel or Permanent Work in Lok Ma Chau Office is required (Shuttle bus service will be available)

Company Benefits:

• Competitive annual leave entitlement
• MPF Top-up benefit
• Medical benefits from Day-1 with extended coverage to dependent(s)
• Dental & Life insurance
• Training sponsorship
• Professional membership fee reimbursement