JOB DETAILS

Transport Administration Coordinator

CompanyTHX Ltd
LocationBedford
Work ModeOn Site
PostedMarch 2, 2026
About The Company
Helping our customers thrive through delivering an unparalleled hire experience to M&E, HVAC, Fire Protection, SFS, and Drylining specialists since 2006. When customers choose us as their hire partner, they can expect a level of commitment and care that goes beyond the ordinary and sets us apart. Covering major cities across England, THX provides a comprehensive range of premium branded construction tools and equipment, alongside expert hire advice. Our extensive experience and deep understanding of industry issues, coupled with the latest technology, means clients can rely on us to provide a seamless, transparent tool hire experience - from order placement right through to delivery and collection. THX’s unique Super-Hub depot, easy ordering process, and innovative THX Stream service enables us to process orders quickly and efficiently, guarantee scheduled next-day deliveries, and keep clients fully informed at all times. At THX we truly believe putting our customers at the forefront of everything we do, ensures we provide a first-rate, professional tool hire experience that our clients can depend on. - Timed, tracked, and guaranteed deliveries - Always putting our customers first - Live delivery and collection updates at your fingertips - On hand to help 6am – 6pm - Premium branded hire tools and equipment - Providing expert hire advice - Giving you certainty and control with THX Stream - Maximum availability through our Super-hub depot
About the Role

Role purpose.

To provide accurate reporting, data monitoring, and administrative support to the Head of Operations and Transport Management Team.

The role will focus on producing structured transport reports, monitoring key people and performance metrics, and supporting compliance tracking to improve operational visibility and reduce risk.

This position supports management decision making by ensuring transport data is accurate, organised, and consistently reported.

 

Key Responsibilities

Transport Reporting & Data Management

  • Produce daily and weekly transport performance reports.
  • Maintain KPI spreadsheets & Systems covering:
    • On-time delivery
    • Overtime hours
    • Agency usage
    • Fuel usage
    • Mileage tracking
    • Support the administration and day-to-day monitoring of the company’s vehicle tracking and telematics systems.
    • Run regular reports covering vehicle location, route adherence, idling time, speeding events, and driving behaviour metrics.
  • Update and maintain reporting templates.
  • Check data accuracy and correct input errors.
  • Support monthly performance pack preparation.

 

Attendance & Workforce Monitoring

  • Track and maintain records of:
    • Sickness absence
    • Holidays
    • Overtime hours
    • Agency driver usage
  • Produce summary reports highlighting trends for management review.
  • Support forward visibility of holiday bookings and staffing impact.
  • Ensure absence and holiday data is accurately recorded in systems.

 

 Compliance & Documentation Support

  • Ensure transport paperwork is completed and filed correctly.
  • Support monitoring of:
    • Driver hours (WTD records)
    • Tachograph uploads (where applicable)
    • Fleet service schedules
  • Flag missing or incomplete documentation to the Transport Manager.
  • Maintain organised audit trails and electronic records.

 

Fleet & Operational Administration

  • Input journey data including mileage, fuel and delivery times.
  • Assist in monitoring VOR and service board updates.
  • Support fuel data tracking and reporting.
  • Provide general administrative support to the Transport team.

 

 Cross-Department Coordination

  • Liaise with warehouse and planning teams to confirm reporting data.
  • Assist with driver hours & agency hours collation for payroll validation.
  • Support responses to store or internal delivery queries where required.

Essential Skills & Experience

  • Experience in transport, logistics or administrative role.
  • Strong Excel skills (pivot tables, basic formulas, data filtering).
  • High attention to detail and data accuracy.
  • Comfortable handling numerical data and reports.
  • Good communication skills.
  • Organised and able to prioritise workload.

 

Desirable

  • Knowledge of transport or fleet systems.
  • Experience with WTD or tachograph records.
  • Exposure to KPI reporting environments.

THX Values: As a family-centred business, people are at the heart of everything we do. We’re proud to have a strong commitment to our team because we know that the success of any company depends on the people behind it. That’s why we make sure our employees feel valued, supported, and given every opportunity to grow.

We believe that a diverse team is a strong team. We’re dedicated to building an inclusive workplace where everyone feels welcome, respected, and able to thrive.

Alongside a competitive benefits package and great opportunities for career development, we’ve built a friendly, collaborative culture that reflects our core values (Humility Innovation Refreshing Energetic). These values guide how we work, how we treat each other, and what it means to be part of THX: a high-performing team that’s always learning, innovating, and focused on leaving people feeling good.

  • Competitive Salary
  • Recharge with 25 Days Holiday (with Bank Holiday’s on top).
  • Looking after your future with a Company Pension.
  • Special recognition and rewards incentives.
  • NO MORE PACKED LUNCHES: Enjoy access to our fully stocked kitchens, filled with snacks and treats to keep you fueled throughout the day.
  • A great opportunity to join an expanding Company.
  • Free on-site parking.
Key Skills
Transport ReportingData MonitoringAdministrative SupportKPI TrackingCompliance TrackingData AccuracyExcelPivot TablesData FilteringCommunicationOrganizationPrioritizationVehicle Tracking SystemsTelematics SystemsPayroll Validation
Categories
LogisticsAdministrativeTransportationData & Analytics
Benefits
Competitive SalaryHolidayPensionIncentivesSnacksParking
Job Information
📋Core Responsibilities
The role focuses on providing accurate reporting, data monitoring, and administrative support to the operations and transport management teams, specifically by producing structured transport reports and monitoring key performance metrics. Key duties include managing transport data accuracy, tracking attendance, supporting compliance monitoring, and handling fleet administration tasks.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
96
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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