Grant and Contract Compliance Coordinator

Description

POSITION OVERVIEW

The mission of Mary Hall Freedom Village, Inc. (MHFV) is to empower women, children, veterans, and families to end the cycle of homelessness, addiction, and poverty. Headquartered in Sandy Springs, GA with seven facilities across metro Atlanta, MHFV has been transforming lives for nearly three decades. We strive to break the cycle of homelessness, addiction, mental illness, and poverty. If you believe in the empowerment of women, children, veterans, and their families, please consider the employment opportunity below.

Under the supervision of the Chief Financial Officer and Fiscal Director, and in compliance with Generally Accepted Accounting Practices, this position plans and directs accounting activities within the agency’s Administration Department, either personally or through support staff

Requirements

ESSENTIAL JOB RESPONSIBILITIES

• Coordinate grant lifecycle activities including submission support, reporting preparation, and post-award documentation.

• Maintain and monitor the grant calendar to ensure all deadlines are tracked and met.

• Assist in preparing proposals, budgets, supporting documentation, and compliance materials.

• Support preparation and submission of progress reports, performance metrics, and financial reports.

• Track grant expenditures and reconcile with approved budgets in collaboration with finance staff.

• Ensure documentation aligns with federal Uniform Guidance (2 CFR Part 200), state regulations, and private funder requirements.

• Maintain organized electronic and physical grant files for audit readiness.

• Assist in monitoring subrecipient or contractor compliance when applicable.

• Provide administrative support for funder communication and stewardship.

QUALIFICATIONS

• Bachelor’s degree in Nonprofit Management, Business, Public Administration, Communications, or related field preferred.

• 2–3 years of experience in grants coordination, compliance, finance support, or nonprofit administration.

• Experience supporting federal, state, or foundation-funded programs preferred.

• Familiarity with government grant compliance and reporting standards.

• Experience with compliance monitoring and reporting for government and private grants.

SUPERVISORY RESPONSIBILITIES

• This position does not have direct supervisory responsibilities.

• May provide guidance to interns, assistants, or program staff regarding invoice submissions and documentation.

REQUIRED SKILLS, CAPABILITIES, AND KNOWLEDGE

• Strong organizational skills with the ability to manage multiple deadlines simultaneously.

• Knowledge of grant compliance regulations and reporting requirements (federal, state, and private).

• Ability to analyze program data and translate it into measurable outcomes for funders.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and grants management systems.

• Collaborative mindset with the ability to work effectively across departments.

EMPLOYMENT REQUIREMENTS AND EXPECTATIONS

• 3-Year Motor Vehicle Report

• TB Test; Drug Testing

• Background Check

• Work performed in an office environment

• Standard Work Schedule: 8:00 AM – 5:00 PM, Monday–Friday

• Occasional evenings or weekends for grant deadlines, events, or funder meetings may be required

COMPETENCIES

• Strategic Thinking – Aligns grant opportunities with organizational priorities.

• Results Orientation – Focused on achieving measurable outcomes and meeting funder expectations.

• Attention to Detail – Maintains accuracy in proposals, budgets, and compliance reporting.

• Adaptability – Adjusts quickly to shifting funding priorities or grant requirements.

• Relationship Building – Builds strong connections with funders, stakeholders, and internal teams.

• Problem Solving – Identifies issues, evaluates alternatives, and implements effective solutions.

• Collaboration – Works effectively across all levels of the organization to achieve funding goals.

• Ethical Practice – Ensures transparency, integrity, and accountability in grants management.

LEADERSHIP

• Vision, Mission, and Values – Provides clear direction aligned with MHFV’s mission and core values.

• Development & Support – Recognizes and develops the skills and abilities of others.

• Communication – Communicates clearly, concisely, and consistently.

• Leadership – Maintains a positive presence, provides direction, and resolves issues effectively.

• Teambuilding – Promotes a positive, supportive work environment across departments.

• Managing Conflict – Listens well, diffuses conflict, and finds constructive solutions.

• Problem Solving – Breaks down complex issues and identifies root causes.

GENERAL PERFORMANCE

• Resource Management – Uses company resources responsibly.

• Quality of Work – Delivers accurate, high-quality work and seeks process improvements.

• Customer Service – Provides timely, courteous, and efficient service.

• Time Management – Prioritizes tasks and meets deadlines.

• Attendance – Adheres to attendance and break policies.

• Communication Skills – Communicates effectively in writing and verbally.

• Customer Service – Ensures commitments to internal and external customers are met.

• Integrity – Demonstrates honesty, professionalism, and ethical behavior.

• Job Knowledge – Maintains current knowledge of duties, responsibilities, and