Adult Services Program Support

Description

Adult Services Program Support

One Full-Time Position. 40 hours per week.

Monday through Friday, 8:00 AM to 4:30 PM.

Hiring Range: $19.14 - $20.86 / hr., depending upon education and experience.

This position will remain open until filled.

Minimum Requirements

Required: 

• High School graduation or equivalent, minimum age 18.

Preferred: 

• Two years’ experience working with intellectual/developmental disabilities population.

• Experience with medical records documentation or terminology.

• One year experience in customer service.

We care about our team! At Ariel we offer an expansive benefit package:

Subject to Eligibility.

• Medical, Dental, Life Insurance Premiums are 100% covered by Ariel, which averages to an additional $4.80/hour to your total compensation!

• HSA & HSA employer contribution 

• FSA 

• Vision 

• Generous Paid Time Off accrual - 13 PTO days in the first year, 48 hours of paid sick leave, and 11 paid holidays. Total of 30 paid days off in the first year. 

• $50/month; $600/year with Lifestyle Spending Account

• Life Insurance, Disability Insurance, Legal & ID Shield through MetLife

• Retirement 403B & 403B employer match up to 4% at one year anniversary

• Mileage Reimbursement

• Employer provided work phone and computer

• Employee Assistance Program (EAP) 

• Wellness Program

• And committed to a Culture of Awesomeness!

Ariel Clinical Services has been in business for over 30 years!

• Ariel has grown significantly since its early days of serving individuals with intellectual and developmental disabilities (IDD). Today, we offer a broad range of services including residential programs, vocational support, foster care and adoption, therapy, and much more. 

• We are proud to say we have expanded our reach beyond the Western Slope! Now, we provide services in Denver, Colorado Springs, and Pueblo.

• At Ariel, we deeply value our community and recognize the vital role it plays in the lives of our members and employees. That’s why we’re committed to staying engaged through both financial contributions and hands-on service initiatives.

• As we continue to grow, we’re equally committed to fostering professional growth for our team. Many of our entry-level roles offer clear pathways for advancement within the organization.

Position Summary

Administrative Assistants are responsible for a wide variety of duties. Some administrative assistants may take on specialty duties or lead roles; however, their overall goal is to provide excellent internal and external customer service to every client, host home, biological family, visitor & employee of Ariel. Administrative Assistants typically work as part of a team.

Ariel Clinical Services Mission

To provide safe, nurturing, and supportive environments for our clients so that they may have the opportunities to develop their strengths, maximize their potential and fully participate in society.

Essential Duties and Responsibilities

Depending upon the employee’s specific position they may participate in all or some of the tasks listed below, as directed by their supervisor:

1. Act as a receptionist: answering, screening, and responding to callers and directing calls to the appropriate staff members.

2. Ensure workstation and lobby area are clean and presentable to the public. Perform office duties as listed on the opening and closing procedures.

3. Maintain strict confidentiality with all records that Ariel Clinical Services has at its disposal.

4. Coordinate with the staff to ensure the purchase of food and/or beverage for meetings and events.

5. Coordinate, create, and maintain files for adult services which include clients, host home providers, and vocational. 

6. Coordinate the distribution of client file documentation to appropriate parties.

7. Regularly audit client and host home files to ensure compliance with Rules and Regulations and Agency Standard Operating Procedures.

8. Provide clerical or secretarial duties as necessary for the organization to operate efficiently.

9. Provide support to the program manager and case managers to ensure their needs are readily and effectively met. 

10. Complete archiving of data as needed.

11. Help and assist in the preparation of training.

19. Assist in the recruitment of new host home providers. 

Additional Duties and Responsibilities 

1. Must work closely with other Ariel Programs and offices.

2. Performs other duties as assigned.

Requirements

Required Knowledge, Skills, and Abilities

1. Clear, confident, and friendly phone voice and relationship within person visitors and employees.

2. The ability to provide reliable, insured transportation as needed to meet the duties of the position.

3. Ability to work with people who may become frustrated, angry, or upset.

4. The ability to read, speak and write in English. The ability to effectively communicate verbally and in written format in both individual and group settings.

5. Ability to be flexible, and able to change direction rapidly.

6. Ability to work independently, prioritize workload, complete a wide variety of tasks in a timely and accurate fashion and direct others, as needed.

7. Basic computer knowledge including Microsoft Office Word, Excel, Outlook, and Apple Software.

8. Ability to gain knowledge of Therap, our online documentation program within 30 days of hire.

9. Must be available from time to time outside of traditional office hours including nights, weekends, and holidays as necessary to perform the functions of the position.

10. Exercise independent judgment within the scope and boundaries of the department, the Agency’s Standard Operating Procedures, and Federal, State and Local Rules and Regulations regarding department operations.

11. Ability to demonstrate consistent and reliable attendance as scheduled and requested.

Education and Experience

Required: 

• High School graduation or equivalent, minimum age 18.

Preferred: 

• Two years’ experience working with intellectual/developmental disabilities population.

• Experience with medical records documentation or terminology.

• One year experience in customer service.

Certifications/Licenses

1. Valid Regular Driver’s License, with acceptable driving record.

2. Qualified Medication Administration Personnel Certification-or ability to obtain within 30 days of hire.

3. CPR and First Aid Certification or ability to obtain within 30 days of hire. 

4. Safety Care certification within 30 days of hire. 

Supervisory Responsibilities

None

Physical Demands

1. This position requires that the incumbent be capable of bending, sitting, stretching, and/or reaching regularly for periods up to two hours without a break. 

2. This position requires that the incumbent have adequate hand and finger dexterity to properly perform the functions of the position.

3. This position requires lifting regularly up to 60 pounds and occasionally up to 35 pounds.

4. This position requires the ability to hear, see, smell, and distinguish temperature, at a level which is adequate to ensure client and staff health and safety. Adaptive devices are acceptable.

5. This position will require daily driving of up to one hour per day and occasionally up to eight hours per day. 

6. Climbing may be required from time to time.

Work Environment

1. Exposure to typical climate-controlled office environment when in the office.

2. Exposure to all climates and weather conditions while working in the field.

3. Exposure to bloodborne pathogens and infectious disease is possible but limited.

4. Exposure to hazardous chemicals is possible but limited.

Required Background Checks & Documentation

1. Criminal Background Investigation (CBI)

2. Colorado Adult Protective Services (CAPS)

3. CBI Sex Offender Background Check

4. National Sex Offender Background Check

5. Reference check 

6. Driver’s License Record 

7. Office of Inspector General

8. I-9 Documentation

9. Reliable Automobile with adequate, valid auto insurance