Human Resources Clerk (Bilingual Spanish)

Description

Job Summary

The Human Resources Clerk provides administrative support to the HR department by performing accurate data entry, handling incoming phone calls, and assisting employees with basic HR-related inquiries. This role is essential in maintaining organized personnel records and ensuring smooth daily HR operations.

Key Responsibilities

• Perform accurate and timely data entry into HR systems, including employee records, onboarding documents, and personnel changes
• Answer and route incoming phone calls in a professional and courteous manner
• Respond to basic employee inquiries related to HR processes, forms, and policies, escalating issues as needed
• Assist with new hire process
• Assist with onboarding paperwork, including I-9s, W-4s, and other employment documents
• Maintain confidentiality of employee information and HR records at all times
• File, scan, and organize physical and electronic personnel files
• Support HR staff with administrative tasks such as copying, emailing, and document preparation
• Schedule appointments and meetings as requested
• Assist with special projects and other duties as assigned

Requirements

Qualifications

• High school diploma preferred or equivalent required
• Prior administrative or clerical experience preferred; HR experience a plus
• Strong data entry skills with high attention to detail
• Comfortable handling a high volume of phone calls
• Basic computer skills, including Microsoft Office (Word, Excel, Outlook)
• Ability to handle sensitive information with discretion and professionalism
• Strong organizational and time-management skills
• Bilingual -English and Spanish (Required)

Physical & Sensory Requirements

• Ability to stand, walk, bend, kneel, crouch, crawl, and climb for extended periods.
• Ability to lift, carry, push, and pull materials and equipment weighing up to 50 lbs.
• Ability to use hands and fingers for handling, grasping, typing, operating tools, equipment, or office machinery
• Ability to lift, carry, push, or pull up to 15–25 pounds, with or without assistance, depending on position requirements
• Ability to see, read, and interpret written materials, screens, and visual information at close and moderate distances
• Ability to hear, understand, and respond to verbal communication in person, by phone, or through other communication devices
• Ability to communicate clearly and effectively, both verbally and in writing, as required by the role
• Ability to maintain focus and perform tasks accurately in environments that may include noise, interruptions, or varying activity levels

Work Environment

• Office setting with frequent interaction with employees and management
• May require occasional extended hours during peak hiring or onboarding periods