Certified Payroll Specialist

Description

McShane Construction is seeking a proactive professional with an eye for detail to oversee recordkeeping and document control as serve as Certified Payroll Specialist.

In this key position, you’ll oversee Certified Payroll, MBE/WBE, and Section III reporting and coordinate compliance efforts with project teams, subcontractors, clients, housing authorities, and government agencies helping to guide and drive compliance across all McShane projects in both the Auburn and Nashville offices—all from our friendly and family-oriented Auburn, Alabama office.

McShane Construction, established in 1984, is a national award-winning general contractor specializing in multi-family, industrial, commercial, and healthcare markets. As a female-owned and led business, we are committed to integrity, innovation, and collaboration, offering a rewarding career environment. With headquarters in Rosemont, IL, and regional offices in Auburn, AL, Madison, WI, Nashville, TN, and Phoenix, AZ, our impact spans nationwide.

Responsibilities:

• Champion the implementation to McShane’s Davis Bacon Compliance Program, identifying opportunities for improvement and innovation and monitoring compliance to ensure every detail is addressed with accuracy.
• Ensure subcontractors and lower tier partners submit timely and accurate Certified Payroll, MBE/WBE, and Section III reports.
• Review and troubleshoot compliance submissions, maintaining open communication with subcontractors to resolve questions related to pay rates, work classifications, fringe benefits, and prevailing wage laws.
• Train and guide subcontractors on documentation requirements, equipping them with the knowledge and tools they need to maintain comprehensive records and facilitate seamless government audits.
• Prepare and submit McShane’s compliance reports to government agencies in a timely manner, ensuring we always stay ahead of requirements.
• Manage web-based reporting systems such as LCP Tracker, Elations, and B2G, overseeing data entry and ensuring McShane’s submissions are accurate and complete.
• Coordinate compliance activities by representing McShane in preconstruction meetings, facilitating project status reviews, acting as a liaison with compliance consultants, and managing audit responses.
• Monitor and report on project compliance status, including weekly email updates to project teams, preparing notice letters, and ensuring timely communication with subcontractors.
• Support office operations such as sending certified letters, notarizing documents, coordinating meetings, and reviewing policies and procedures for accuracy, while staying current on wage laws and attending compliance-related events.

Requirements

• Bachelor’s degree in business, finance, accounting, or related field
• 2+ years related construction administration experience preferred
• Ability to use or learn compliance management software.
• Proficient in the use of Microsoft Office software.

Additional Qualities to Thrive in This Role:

• Initiative and a proactive approach to work to support project teams at the highest level possible.
• Ability to communicate effectively and work productively with others.
• Ability to prioritize and manage multiple priorities and deadlines.
• Strong attention to detail and the ability to produce work that is accurate, complete, and error-free is required.
• Other success factors include reliability, positive attitude, professionalism, and an eagerness to learn.

Key Information:

• Full-time, in-office position
• Must live within one hour of Auburn, AL.
• Authorization to work in the U.S. required.

McShane Construction cultivates a culture of inclusion where every individual’s unique background and perspective are embraced. We provide equal employment opportunities to all employees and applicants and make all employment-related decisions without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, age, or disability, or any other characteristic protected by federal, state, or local laws.

No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.