HR Benefits & Compliance Specialist, (9013)

Description

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.

JOB SUMMARY:  The HR Benefits Compliance Coordinator establishes and executes audits of benefit bills, deductions, costs, and interfaces and resolves discrepancies. This position works very closely with and backs up the Benefit Coordinators and interfaces extensively with Payroll, HRIS, HR managers and Finance teams. As a member of the Shared Services Team within Human Resources, this position provides highly responsive, confidential support to all stakeholders and client populations, including employees, Human Resources team members, managers, executive staff, Archdiocese of Washington, internal auditors, and other external resources responsible for oversight. 

ESSENTIAL DUTIES and RESPONSIBILITIES:  

• Conduct bi-weekly and monthly financial and enrollment audits of employee benefit plans, including bills, employee and employer deductions, receivables, and corrections for all plans and elections (e.g., health, dental, vision, life, disability, Section 125, long-term care, FMLA, 403(b)).
• Track and reconcile billed and/or reported coverage and deduction corrections. Ensure timely and accurate updates.
• Review bi-weekly deduction arrears report.
• Perform quarterly, annual, and ad-hoc historical reconciliations for benefits and payroll.
• Review employee and employer deduction setup for compliance with tax and plan provisions.
• Assist with the monthly audit and reconciliation of health and welfare benefits under the Service Contract Act. Submit reports for remittance.
• Coordinate internal and external audit preparation for Benefits and Payroll.
• In partnership with the HR Shared Services team, prepare responses to auditors and government agencies.
• Prepare reports for management, vendors, internal departments, and regulatory bodies.
• Maintain accurate employee records to support compliance.
• Ensure the Agency meets all applicable reporting requirements, including but not limited to: ADA (and amendments), PPACA, OSHA, EEO, AAP (Executive Order 11246), DC First Source Program, DC Living Wage, DC Wage Theft Prevention Act, DC Wage Transparency Act, OFCCP, Service Contract Act, JWOD, FLSA, HIPAA, FMLA/DCFMLA, and DC/Montgomery County Sick and Safe Leave Acts.
• Compile and submit required regulatory reports and documentation by established deadlines.
• Maintain awareness of changes in regulatory and compliance reporting requirements.
• Backup to the Benefit Coordinator as needed to respond to customer service inquiries.
• Perform other job-related duties as assigned

Requirements

EDUCATION and EXPERIENCE:

• Bachelor’s degree in Finance, Human Resources, or a related field.
• Minimum 2 years of experience conducting financial reconciliations or audits.
• Minimum 1 year of experience in benefits administration or management.
• Experience with an enterprise HRIS such as Paylocity (preferred), UKG, PeopleSoft, or ADP.

SKILLS and COMPETENCIES:

• Knowledge of HR benefit and payroll processes, data, and compliance requirements.
• Ability to develop and conduct financial audits and reconciliations in Benefits and Payroll.
• Proficiency in PC/Windows environments, including Excel, Word, PowerPoint, Access, and other Microsoft tools.
• Strong problem-solving skills.

Benefits Package: 

• Robust Professional development and training opportunities 
• Medical, prescriptions, dental and vision insurance
• Retirement savings plan with company match
• Company-paid and supplemental life insurance
• Short Term/ Long Term disability
• Group Life Insurance and AD&D
• Other Volunteer Insurance Benefits
• Flexible spending accounts
• Paid vacation, sick and personal leave
• 11 paid holidays
• Tuition reimbursement
• Employee referral bonus program 
• Parenting leave 
• Pet’s Insurance 

 Work Schedule: Monday - Friday, 9:00 AM - 5:00 PM