Project Accountant II

Description

The Project Accountant II supports project teams by managing accounts payable, accounts receivable, and job cost reporting throughout the project lifecycle. This role ensures accurate invoice processing, contract compliance, and timely financial reporting while serving as a key resource to project managers, subcontractors, and vendors. Strong organization, communication, and the ability to prioritize in a deadline-driven environment are essential. 

Key Responsibilities

Accounts Payable

• Receive, code, and route invoices for approval
• Enter approved invoices into the accounting system with accurate coding and classification
• Review vendor statements and resolve billing or payment discrepancies
• Communicate with vendors regarding payment status
• Maintain vendor documentation including W-9 forms and support 1099 preparation
• Monitor subcontractor records and verify billings do not exceed contractual limits or pending change orders
• Proactively request invoices from subcontractors and vendors when necessary

Accounts Receivable

• Prepare and distribute customer invoices, including required documentation and supporting schedules
• Process invoices through electronic billing platforms
• Generate accounts receivable aging reports and collections summaries
• Ensure invoices include all required documentation such as lien waivers and supporting materials
• Record invoices accurately in accounting systems and applicable third-party software

Administrative & Project Support

• Assist with preparation of subcontracts and purchase orders as directed by project management
• Forward contracts and subcontracts for legal review and approval
• Support contractor insurance program documentation and compliance requirements
• Assist with month-end and year-end close activities for accounts payable and receivable
• Maintain organized financial records to support audits and compliance
• Collaborate with accounting staff to improve processes and strengthen internal controls
• Support special projects, reconciliations, and financial reporting as needed

Requirements

• Associate degree or equivalent experience; progress toward a Bachelor’s degree in Accounting preferred
• Minimum 3 years of accounting experience, preferably in construction or project-based environments with a contractor or subcontractor 
• Working knowledge of job cost accounting systems
• Proficient in Microsoft Excel, Microsoft Office, and Google Sheets
• Strong communication, organizational, and time-management skills
• High attention to detail and ability to manage multiple priorities
• Experience with construction accounting software (e.g., ComputerEase or similar ERP systems) preferred