Finance Assistant

Description

The Finance Assistant is an entry-level position responsible for supporting the Finance Department in maintaining accurate daily financial records and assisting with cash control procedures for SPSV Entertainment, LLC. This role focuses heavily on counting and reconciling daily revenue, verifying transactions, and assisting with routine finance and purchasing tasks. The Finance Assistant plays an important role in maintaining internal financial controls and ensuring accuracy in daily revenue reporting. This position reports directly to the Finance Manager and General Management Team.

This position is Part-Time and may require availability on weekends and holidays. The standard work schedule is Monday-Friday, 8:30am-2pm, but may vary depending on park hours, and event schedules.

Job Duties

• Count, verify, and reconcile daily revenue including tills, drop bags, and other cash receipts from all departments.
• Assist with daily revenue verification to ensure all departments properly report and reconcile cash and credit card transactions.
• Prepare and document daily cash counts and assist with identifying and resolving discrepancies.
• Verify and reconcile credit card transactions with point-of-sale reports and payment processors.
• Assist with the preparation and documentation of weekly bank deposits.
• Maintain and reconcile petty cash accounts, ensuring accurate tracking and proper documentation.
• Maintain proper chain-of-custody procedures for cash, drop bags, and financial documentation.
• Assist with cash control procedures across all buildings to ensure compliance with internal policies.
• Enter financial data and transactions into accounting software, including QuickBooks.
• Maintain organized financial records and supporting documentation for auditing and internal review.
• Assist with purchasing support by tracking purchase orders, receipts, and invoices.
• Assist the Finance Manager in tracking and maintaining records for independent contractors, including ensuring required documentation such as agreements, certifications, and tax forms are properly collected and maintained.
• Assist with the setup and documentation of independent contractors within financial and recordkeeping systems to ensure accurate tracking and compliance.
• Communicate with supervisors and departments to resolve discrepancies or missing documentation.
• Immediately report discrepancies, irregularities, or policy violations related to cash handling or financial documentation.

Perform additional administrative or finance-related duties as assigned by the Finance Supervisor.

Requirements

Job Qualifications

• 1 year of accounting, bookkeeping, cash handling, or finance-related experience preferred, or completion of Accounting I & II coursework.
• Experience with cash reconciliation, counting procedures, or financial record keeping preferred.
• Basic proficiency with Microsoft Office (Word, Outlook).
• Familiarity with accounting software such as QuickBooks.
• Proficiency with Microsoft Excel. 
• Strong attention to detail and ability to maintain accurate financial records.
• Demonstrated reliability and trustworthiness when handling cash and sensitive financial information.
• Strong organizational and time management skills.
• Ability to work independently while collaborating effectively with team members.
• Strong written and verbal communication skills.
• Ability to move between multiple park locations while transporting secured cash bags and documentation.
• Ability to lift 25 pounds or more.
• Must maintain professional appearance and grooming standards.

Work Environment

• This position may require movement between multiple park locations and offices to collect or verify financial documentation and secured cash deposits.

Compliance and Internal Controls

• Employees in this role are expected to follow all cash handling, documentation, and financial control procedures established by the Finance Department. Failure to follow required financial procedures may result in corrective action in accordance with company policies.

*Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.