JOB DETAILS

Administrative Billing Support

CompanyDefense Holdings, Inc.
LocationManassas Park
Work ModeRemote
PostedMarch 14, 2026
About The Company
Defense Holdings, Inc. (DHi) is a veteran owned small business that designs, produces, and installs photo luminescent (glow in the dark) safety and low level emergency egress products, exit signage and systems. These products require no external power source, are simple to install, are long lasting and require no maintenance. The technology will identify emergency egress routes, inclusive of hallways, door ways, and stairwells for buildings in case of loss of light or within smoky conditions. The products conform to, and are recommended, within current fire and building codes. In addition to the emergency egress products, DHi also produces photo luminescent marking products that can be applied within commercial and factory environments to mark pathways and equipment in case of power failures or smoky conditions to assist visibility of equipment and other obstructions during those conditions. Photoluminescent products are also available to use within ships, boats and within aircraft. Photoluminescent products from DHi are eligible for LEEDS credits and can significantly contribute to building sustainability efforts. a catalog of standard products can be found at the DHi web store link: www.afterglowdirect.com. Defense Holdings, Inc. also designs and manufactures a patented, metal fiber contact brush technology used as a replacement for current carbon graphite and silver graphite contact brushes within electrical motors, generators and slip ring applications.
About the Role

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Finance
Reports To: Billing Manager

Position Summary

Defense Holdings, Inc. (DHi) is seeking an Administrative Billing Support professional to assist with the billing department’s day-to-day operations, ensuring timely and accurate invoicing. This position will support the billing process, help maintain financial records, and collaborate with internal teams to ensure seamless billing operations.

Key Responsibilities

Billing Support

  • Assist in preparing, reviewing, and sending invoices to clients.
  • Verify billing information for accuracy and compliance with contract terms.
  • Work closely with the finance team to resolve any billing discrepancies or issues.

Administrative Tasks

  • Maintain detailed records of all billing transactions.
  • Help with the preparation of financial reports and billing data.
  • Assist with administrative tasks related to finance and billing, including organizing files and documentation.

Client Communication

  • Act as the point of contact for client billing inquiries.
  • Work with clients to address any billing questions or issues.

Required Qualifications
  • Associate’s degree in Accounting, Finance, or a related field.
  • 2+ years of experience in billing or administrative support.
  • Proficiency in Microsoft Office Suite (Excel, Word).
  • Strong attention to detail and ability to work with financial data.

Preferred Qualifications
  • Experience in billing or accounting software.
  • Experience with government contracting billing procedures.

Core Competencies
  • Attention to Detail: Ability to process financial transactions accurately and efficiently.
  • Communication: Strong communication skills to interact with clients and resolve issues.
  • Organization: Ability to manage and maintain organized financial records.

Work Environment
  • Professional office environment (or hybrid/remote if applicable).
  • Occasional travel may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

  • Competitive base salary (commensurate with experience)
  • Medical, Dental, and Vision Insurance
  • 401(k) with company match
  • Paid Time Off (PTO) and Holidays
  • Life and Disability Insurance
  • Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Key Skills
Billing SupportInvoicingFinancial Records MaintenanceContract ComplianceBilling Discrepancy ResolutionFinancial ReportingClient CommunicationMicrosoft Office SuiteExcelWordAttention To DetailOrganization
Categories
Finance & AccountingAdministrative
Benefits
Medical InsuranceDental InsuranceVision Insurance401k With Company MatchPaid Time OffHolidaysLife InsuranceDisability InsuranceProfessional Development Opportunities
Job Information
📋Core Responsibilities
This role involves assisting with the daily operations of the billing department, focusing on preparing, reviewing, and sending accurate invoices to clients while ensuring compliance with contract terms. The position also requires maintaining detailed financial records and acting as a point of contact for client billing inquiries.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
16
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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