JOB DETAILS

Billing and Collections Specialist

CompanyDefense Holdings, Inc.
LocationManassas Park
Work ModeRemote
PostedMarch 14, 2026
About The Company
Defense Holdings, Inc. (DHi) is a veteran owned small business that designs, produces, and installs photo luminescent (glow in the dark) safety and low level emergency egress products, exit signage and systems. These products require no external power source, are simple to install, are long lasting and require no maintenance. The technology will identify emergency egress routes, inclusive of hallways, door ways, and stairwells for buildings in case of loss of light or within smoky conditions. The products conform to, and are recommended, within current fire and building codes. In addition to the emergency egress products, DHi also produces photo luminescent marking products that can be applied within commercial and factory environments to mark pathways and equipment in case of power failures or smoky conditions to assist visibility of equipment and other obstructions during those conditions. Photoluminescent products are also available to use within ships, boats and within aircraft. Photoluminescent products from DHi are eligible for LEEDS credits and can significantly contribute to building sustainability efforts. a catalog of standard products can be found at the DHi web store link: www.afterglowdirect.com. Defense Holdings, Inc. also designs and manufactures a patented, metal fiber contact brush technology used as a replacement for current carbon graphite and silver graphite contact brushes within electrical motors, generators and slip ring applications.
About the Role

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Finance
Reports To: Finance Manager

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Billing and Collections Specialist to manage all aspects of billing and collections, ensuring timely and accurate invoicing and follow-up on outstanding balances. The ideal candidate will have experience in accounts receivable, strong attention to detail, and the ability to manage multiple tasks while ensuring client satisfaction.

Key Responsibilities

Billing & Invoicing

  • Generate and send invoices to clients in a timely manner, ensuring accuracy and compliance with contractual terms.
  • Verify billing information and resolve discrepancies.
  • Track billing cycles and ensure adherence to payment schedules.

Collections & Follow-Up

  • Monitor and follow up on outstanding invoices, working to resolve any payment issues.
  • Develop and implement effective collections strategies to minimize aged accounts.
  • Work closely with clients and internal teams to resolve billing disputes.

Reporting & Reconciliation

  • Prepare regular reports on outstanding accounts, collections, and aging analysis.
  • Reconcile accounts receivable transactions and ensure accurate financial records.
  • Assist in the month-end close process, providing necessary billing and collections data.

Required Qualifications
  • Associate’s degree in Accounting, Finance, or a related field.
  • 2+ years of experience in billing, collections, or accounts receivable.
  • Strong knowledge of billing systems, invoicing, and collections processes.
  • Proficiency in Microsoft Office Suite (Excel, Word).

Preferred Qualifications
  • Experience with ERP software (e.g., SAP, Oracle).
  • Knowledge of government contracting and related billing requirements.

Core Competencies
  • Attention to Detail: Strong ability to manage and track billing and collections accurately.
  • Problem-Solving: Ability to resolve billing discrepancies and disputes efficiently.
  • Communication: Excellent verbal and written communication skills for dealing with clients.

Work Environment
  • Professional office environment (or hybrid/remote if applicable).
  • Occasional travel may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

  • Competitive base salary (commensurate with experience)
  • Medical, Dental, and Vision Insurance
  • 401(k) with company match
  • Paid Time Off (PTO) and Holidays
  • Life and Disability Insurance
  • Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Key Skills
BillingCollectionsInvoicingAccounts ReceivableAttention To DetailTask ManagementClient SatisfactionDiscrepancy ResolutionCollections StrategiesBilling DisputesReportingReconciliationMonth-End CloseMicrosoft Office SuiteERP Software
Categories
Finance & AccountingAdministrative
Benefits
Medical InsuranceDental InsuranceVision Insurance401k With Company MatchPaid Time OffHolidaysLife InsuranceDisability InsuranceProfessional Development Opportunities
Job Information
📋Core Responsibilities
The specialist will be responsible for managing all billing and collections activities, which includes generating accurate invoices and diligently following up on outstanding client balances. Key duties involve monitoring payment schedules, resolving disputes, and preparing necessary financial reports for analysis and reconciliation.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
16
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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