JOB DETAILS
Administrative Assistant - Senior
CompanyUPMC
LocationPittsburgh
Work ModeOn Site
PostedMarch 17, 2026
About The Company
UPMC is a world-renowned, nonprofit health care provider and insurer committed to delivering exceptional, people-centered care and community services. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC is shaping the future of health through clinical and technological innovation, research, and education. Dedicated to advancing the well-being of our diverse communities, we provide nearly $2 billion annually in community benefits, more than any other health system in Pennsylvania. Our 100,000 employees — including more than 5,000 physicians — care for patients across more than 40 hospitals and 800 outpatient sites in Pennsylvania, New York, and Maryland, as well as overseas. UPMC Insurance Services covers more than 4 million members, providing the highest-quality care at the most affordable price. To learn more, visit UPMC.com.
About the Role
UPMC Children's Hospital of Pittsburgh is currently seeking a Full-Time Administrative Assistant - Senior. In this role, you will provide varied administrative support to our Dental Department.
Applicants will be placed in the appropriate job title and salary withing the Administrative Assistant Career ladder, based on their individual experience and education. Starting Rate of pay for an Administrative Assistant - Associate is 19.60/hour.
After a training / orientation, flexible work arrangements may be arranged.
Responsibilities:
- Drafts and distributes correspondence, including meeting minutes and event communications, on behalf of leadership.
- Coordinates conferences and departmental events from planning through execution.
- Provides broad administrative support to the department and professional staff under general direction.
- Performs advanced administrative assistant responsibilities, including:
- Managing the supervisor’s calendar, proactively scheduling meetings, and ensuring smooth logistics (venues, catering, flow).
- Maintaining accounting and budget records, including expense reporting.
- Arranging travel as needed.
- Prepares reports for executives and the department, analyzing complex data and identifying trends.
- Reviews administrative processes and recommends improvements to enhance efficiency
- High school diploma or equivalent.
- 5 years experience in an increasingly responsible administrative support role.
- GME experience preferred.
- Orthodontics / Dental Experience preferred
- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
- Working knowledge of accounting and financial principles and functions.
- Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances: Act 31 / Act 33 / Act 34 / Act 73 with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran
Key Skills
Word ProcessingElectronic MailCalendar ManagementSpreadsheetPresentation SoftwareDatabase SoftwareAccountingFinancial PrinciplesDiscretionIndependent JudgmentReport PreparationData AnalysisProcess Improvement
Categories
AdministrativeHealthcare
Job Information
📋Core Responsibilities
This role involves drafting and distributing correspondence, coordinating departmental events from planning through execution, and providing broad administrative support to the department and professional staff. Responsibilities include managing calendars, maintaining accounting and budget records, arranging travel, preparing executive reports, and recommending process improvements.
📋Job Type
full time
📊Experience Level
5-10
💼Company Size
41349
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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