JOB DETAILS

Admin Specialist - Office Operations & Set-up

Companymoomoo
LocationBangkok
Work ModeOn Site
PostedMarch 18, 2026
About The Company
Futu Holdings Limited (Nasdaq: FUTU) is a leading fintech company committed to transforming the investing experience for investors worldwide. With a global presence across Hong Kong, Singapore, the U.S., Australia, Canada, Japan, Malaysia, and New Zealand, we serve over 29 million users through our one-stop digital platforms, Futubull and moomoo, enabling everyone to become a better investor on the go. At Futu, our mission remains unchanged since day 1: make investing easier and not alone. We empower investors of all levels to confidently navigate the market with all the essential tools and data to achieve their financial goals. Together, we strive to build a world where smarter investing is within reach for all.
About the Role

About the role

Foundational admin role to establish and run day-to-day office operations in Thailand, supporting a newly set-up entity with vendor management, facilities, procurement, travel/expenses, H&S compliance, and internal coordination.

Key Responsibilities

  • Run end-to-end office administration (reception, mail/courier, supplies, meeting rooms) to ensure smooth daily operations
  • Coordinate facility and vendor management (lease, utilities, cleaners, IT/maintenance) and track SLAs/renewals.
  • Handle procurement and asset lifecycle (sourcing, PR/PO, inventory, asset tagging & disposal) with compliant records.
  • Organize business travel, visas, hotels, claims pre-checks, and company events/meetings
  • Maintain admin policies/SOPs and support H&S/compliance checks (fire drill, first-aid, visitor access)
  • Liaise with cross-functional teams (HR, Finance, IT, Legal) for onboarding logistics, T&E control, basic vendor invoices

Qualifications

  • Bachelor’s degree; 3 years+ admin/office operations experience in Thailand, preferably in high-growth or multinational environments.
  • Strong vendor, procurement, and facilities coordination; able to implement SOPs and keep accurate documentation.
  • Excellent coordination and service mindset; strong prioritization in a fast-moving set-up
  • Language: Native/Fluent Thai and good English; Chinese is a plus.
  • Demonstrated 0→1 experience supporting new office/entity set-ups; experience with cross-border operations is a plus

We offer a comprehensive and holistic work experience and package as follows:

  • Competitive compensation & benefits
  • Fun loving and diverse work environment
  • Business casual work attire everyday

Please note that only short-listed candidates will be contacted.

 

Key Skills
Vendor ManagementFacilities CoordinationProcurementAsset LifecycleTravel CoordinationExpense ManagementHealth and Safety ComplianceSOP ImplementationDocumentationCoordinationService MindsetPrioritizationOffice OperationsCross-functional LiaisonNew Entity Set-up
Categories
AdministrativeLogisticsSecurity & Safety
Job Information
📋Core Responsibilities
This foundational administrative role involves establishing and managing daily office operations for a new entity in Thailand, covering reception, mail, supplies, and meeting room functionality. Key duties include coordinating facility and vendor management, handling procurement and asset lifecycle, organizing business travel, and maintaining compliance documentation.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
1012
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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