Administrative Assistant

Description

SUMMARY

The administrative assistant enhances administrative effectiveness by providing clerical support to the staff and ministry leaders. The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, as well as provide general office support. Job duties vary by departmental assignment.

The Diocese of Orlando four core values lay the foundation for the work performed by employees:

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

·  Assist front desk volunteers as needed; accepts all phone calls and walk-ins as a warm and welcoming representative of the parish, answering questions, and directing inquiries appropriately. Treats every visitor, caller, or service person with courtesy, cheerfulness, and respect 

· Coordinate and schedule meetings, meeting rooms, and equipment required for all meetings 

· Maintain and update the parish website, including calendar changes

· Responsible for the preparation of parish bulletin; reviews, proofreads, and edits content ensuring all information is correct and up to date. 

· Create pre-Mass PowerPoint slides

· Liaison with staff and ministries for promotional needs

· Manage and order promotional materials

· Coordinate parish social activities; Attending as requested

· Attend staff meetings

· Creates compelling graphics for social media using tools such as Adobe Creative Suite and Canva. Social media includes Website, Facebook, Instagram, and MyParish App

· Work with ministries to ensure their events are promoted

· Provide administrative and clerical support to the parish staff and ministry leaders

· Perform other duties as assigned

Requirements

QUALIFICATIONS

·  perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

· Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

·  High school diploma or equivalent supplemented by two (2) or more years of previous progressively responsible experience in an office environment. Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.