JOB DETAILS

Data Entry & Office Assistant

CompanyDefense Holdings, Inc.
LocationJacksonville
Work ModeRemote
PostedMarch 21, 2026
About The Company
Defense Holdings, Inc. (DHi) is a veteran owned small business that designs, produces, and installs photo luminescent (glow in the dark) safety and low level emergency egress products, exit signage and systems. These products require no external power source, are simple to install, are long lasting and require no maintenance. The technology will identify emergency egress routes, inclusive of hallways, door ways, and stairwells for buildings in case of loss of light or within smoky conditions. The products conform to, and are recommended, within current fire and building codes. In addition to the emergency egress products, DHi also produces photo luminescent marking products that can be applied within commercial and factory environments to mark pathways and equipment in case of power failures or smoky conditions to assist visibility of equipment and other obstructions during those conditions. Photoluminescent products are also available to use within ships, boats and within aircraft. Photoluminescent products from DHi are eligible for LEEDS credits and can significantly contribute to building sustainability efforts. a catalog of standard products can be found at the DHi web store link: www.afterglowdirect.com. Defense Holdings, Inc. also designs and manufactures a patented, metal fiber contact brush technology used as a replacement for current carbon graphite and silver graphite contact brushes within electrical motors, generators and slip ring applications.
About the Role

Defense Holdings, Inc. (DHi)
Location: Hybrid/Remote (US)
Employment Type: Full-Time
Department: Administrative / Operations
Reports To: Office Manager / Department Director

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Data Entry & Office Assistant to perform accurate data entry, maintain office documentation, and support administrative functions. The ideal candidate will ensure high-quality data management and efficient office operations.

This role requires strong attention to detail, organizational skills, and the ability to manage multiple administrative and data-related tasks simultaneously.

Key Responsibilities

Data Entry & Documentation

  • Accurately enter and update data in company systems.
  • Maintain organized and up-to-date records, files, and documentation.
  • Perform data verification and quality checks to ensure accuracy.
  • Assist with reporting and generating operational summaries.

Administrative Support

  • Support scheduling, meetings, and internal communications.
  • Assist with preparation of correspondence, presentations, and office materials.
  • Maintain office resources and assist with office operations as needed.

Cross-Functional Collaboration

  • Collaborate with operations, administrative, and client services teams.
  • Assist leadership in improving data management and office workflows.
  • Participate in cross-departmental projects and initiatives.
Required Qualifications
  • High school diploma; Associate or Bachelor’s degree preferred.
  • 1–3 years of experience in data entry or administrative support.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Strong organizational, analytical, and communication skills.
  • Ability to handle confidential information responsibly.
Preferred Qualifications
  • Experience with office administration, database management, or document control.
  • Familiarity with corporate or defense-related operational systems.
Core Competencies
  • Attention to Detail
  • Organizational Skills
  • Analytical Thinking
  • Communication Skills
  • Time Management
  • Adaptability & Initiative
  • Collaboration
Work Environment
  • Hybrid/Remote work environment with flexible scheduling.
  • May require occasional travel for meetings or team events.
  • Must be eligible to work in the United States.
  • Ability to obtain and maintain security clearance may be required.
Compensation & Benefits
  • Competitive base salary (commensurate with experience)
  • Medical, Dental, and Vision Insurance
  • 401(k) with company match
  • Paid Time Off (PTO) and Holidays
  • Life and Disability Insurance
  • Professional development opportunities
Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Key Skills
Data EntryOffice AdministrationDocumentation MaintenanceData VerificationQuality ChecksReportingSchedulingMeeting SupportCorrespondence PreparationOffice OperationsWorkflow ImprovementMicrosoft Office SuiteAttention To DetailOrganizational SkillsAnalytical ThinkingCommunication Skills
Categories
AdministrativeData & AnalyticsGovernment & Public Sector
Benefits
Medical InsuranceDental InsuranceVision Insurance401k With Company MatchPaid Time OffHolidaysLife InsuranceDisability InsuranceProfessional Development Opportunities
Job Information
📋Core Responsibilities
The Data Entry & Office Assistant will be responsible for accurately entering and updating data in company systems, maintaining organized records, and performing data verification checks. Additionally, this role supports administrative functions such as scheduling, preparing correspondence, and assisting with general office operations.
📋Job Type
full time
📊Experience Level
0-2
💼Company Size
16
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
Apply Now →

You'll be redirected to
the company's application page