Day in the Life at ID3

Production Scheduler – Custom Fabrication & Experiential Builds

At ID3, the Production Scheduler is the central link between project planning and shop execution. This role ensures that every project moves efficiently from design and detailing into fabrication and production.

Working closely with Project Managers, CAD Detailers, and shop leadership, the Production Scheduler keeps projects organized, materials moving, and production timelines aligned so the team can deliver complex builds on schedule.

If you enjoy coordinating moving parts, solving scheduling challenges, and working in a fast-paced fabrication environment, this role is critical to our success.

Reviewing the Production Pipeline

The day typically begins by reviewing the production schedule and upcoming project milestones.

Production Schedulers start by:

• Reviewing project timelines with Project Managers

• Confirming drawing readiness with CAD Detailers

• Evaluating shop capacity across departments including carpentry, metal, paint, and graphics

• Identifying potential schedule conflicts or resource needs

The goal is to ensure projects entering production are fully detailed, approved, and ready for fabrication.

Coordinating with Detailing and Fabrication Teams

As projects move closer to production, the Production Scheduler works closely with detailing and shop teams to ensure the schedule reflects real-time shop conditions.

This may include:

• Confirming drawing completion and release schedules with CAD Detailers

• Coordinating production timelines with fabrication leads

• Adjusting schedules based on project priorities, material availability, and shop workload

• Communicating scheduling updates to project managers

Strong communication helps keep all teams aligned and prevents production bottlenecks.

Managing Production Flow

During the day, the Production Scheduler continuously monitors shop progress and project movement.

This often includes:

• Tracking fabrication progress across departments

• Updating production schedules to reflect real-time progress

• Identifying risks to project deadlines and working with teams to resolve them

• Ensuring projects are staged properly for the next phase of fabrication or installation

Because many ID3 projects are custom and fast-moving, adaptability and problem-solving are key.

Preparing for Tomorrow’s Builds

Before the day wraps up, the Production Scheduler ensures the next day’s production plan is ready.

This may involve:

• Confirming drawings and materials are ready for fabrication

• Aligning priorities with Project Managers and shop leadership

• Preparing updated schedules for the fabrication teams

• Ensuring projects remain on track for delivery and installation deadlines

A well-prepared schedule keeps the shop running smoothly and projects moving forward.

What Makes Someone Successful in This Role

Successful Production Schedulers at ID3 typically bring experience in environments where fabrication, detailing, and production must work closely together.

Preferred backgrounds include:

• Custom fabrication or scenic production

• Exhibit fabrication

• Manufacturing or shop production scheduling

• Experiential or themed environments

Strong candidates also have:

• Experience coordinating with Project Managers and CAD Detailers

• Understanding of shop workflows and production sequencing

• Strong organization and communication skills

• Ability to manage multiple projects and shifting priorities

• Comfort working in a fast-paced fabrication environment

Build With ID3

At ID3, our team creates custom scenic environments, experiential installations, and fabrication-driven projects that require collaboration across design, detailing, and production.

The Production Scheduler plays a key role in ensuring these projects move efficiently from concept to completion.

If you enjoy coordinating teams and keeping complex projects moving forward, we encourage you to apply.