Copy of Accounting Specialist: Accounts Receivables / Invoicing

Description

The Accounting Specialist: AR / Invoicing supports a mission-driven nonprofit by managing invoicing, accounts receivable, and related bookkeeping activities for the organization and its subsidiary. This role ensures accurate and timely billing for grants, contracts, and other revenue sources, maintains required documentation, and supports the Controller with financial reporting and audits. This position plays a key role in strengthening the finance team and supporting organizational growth.

Key Responsibilities:

• Prepare, generate, and submit invoices for grants, contracts, and other revenue sources in compliance with funder requirements
• Review timecards, labor allocations, and reimbursable expenses to support accurate billing
• Record and reconcile incoming payments, deposits, and donations
• Track and follow up on outstanding receivables
• Maintain invoice documentation and supporting backup for audits and funder reviews
• Assist with grant tracking, financial reporting, and month-end/year-end close activities
• Support the Controller with reconciliations, schedules, and audit preparation
• Perform other accounting and bookkeeping duties as assigned

Additional Responsibilities:

• Support the Controller with accounts receivable and revenue reporting in accordance with GAAP and nonprofit standards
• Assist with audit preparation, including schedules, reconciliations, and supporting documentation
• Support grant reporting, match tracking, budget entry, and funder documentation requests
• Assist with month-end and year-end close, including journal entries and balance sheet reconciliations
• Help track cash flow and perform basic financial analysis related to incoming funds
• Provide cross-coverage within the finance team and assist with general office support as needed

Requirements

Job Requirements

Education & Experience:

• High school diploma or GED required
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Minimum of 3 years of experience in bookkeeping, accounting, or grant-funded nonprofit finance

Knowledge & Skills:

• Experience with QuickBooks or similar accounting software (Araize preferred)
• Proficiency in Microsoft Excel and basic financial reporting
• Knowledge of nonprofit accounting and grant-funded revenue tracking
• Understanding of basic GAAP principles related to revenue and reconciliations
• Strong attention to detail and ability to meet recurring deadlines
• Effective communication and collaboration skills
• Ability to work independently while contributing to a team environment

Why Join Our Team?

• Be part of a growing and strengthening finance and accounting department, helping build efficient systems and processes for revenue, billing, and grants management
• Work in a collaborative, mission-driven environment making a meaningful community impact
• This is a full-time, salary-exempt position, working Monday–Friday onsite at our headquarters in Mariposa, California, contributing to mission-driven work in a welcoming office environment that values community connection, collaboration, and the quality of life that comes with a rural setting
• Salary range posted; actual salary will be commensurate with experience and internal equity
• This position includes a 90-day probationary period
• The benefits package includes generous vacation and sick leave, health, dental, and vision insurance, a retirement account with monthly employer stipend, and additional employee support programs—making the total compensation package competitive and supportive of employee well-being