Human Resources Coordinator

Description

Reports to: Director of HR/Marketing

Revised: March 2026
Full-time Position M-F| One Day Remote
Starting at $24 hr

POSITION SUMMARY:

The Human Resources & Executive Office Coordinator provides administrative and operational support to the Director of HR/Marketing while assisting with the daily operations of the corporate office and human resources functions.

This position is responsible for coordinating employee benefits administration, supporting HR compliance processes, maintaining HR documentation, and assisting with benefit vendor relationships. The role also provides executive support including scheduling meetings, coordinating board meeting logistics, and assisting in the overall organization of the corporate office.

The ideal candidate is reliable, detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced corporate environment. This individual must maintain a high level of professionalism and confidentiality while supporting both leadership and employees.

This is a full-time position. One remote workday per week may be permitted.

Requirements

PRIMARY DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Director of HR/Marketing

• Coordinate monthly Board of Directors meetings including meal coordination and meeting logistics, printing all handouts. 

• Assist with planning and coordination of quarterly offsite board meetings, food, setup, printed docs, etc. 

• Maintain organized filing systems for all HR documentation and corporate records.

• Assist with employee benefits administration including enrollment, changes, and vendor coordination, cobra, etc. 

• Coordinate employee yearly benefit meetings and 401(k) enrollment 

• Assist with annual Open Enrollment preparation and employee communications

• Maintain employee HR files and documentation in compliance with company policies

• Conduct quarterly audits of employee benefit plans and Paylocity setups to ensure accuracy and compliance

• Review and approve benefit vendor invoices and enrollment documents for accuracy

• Assist with annual benefit compliance requirements and vendor documentation requests

• Serve as a point of contact for benefit vendors, brokers, and HR service providers 

• Assist with HR projects and administrative tasks as directed

• Help maintain organization and day-to-day operations of the corporate office

• Uphold a strict level of confidentiality in all employee and company matters

• Develop and sustain a high level of professionalism and rapport among staff, leadership, board members, and vendors

• Assist leadership team as needed

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong organizational and administrative skills

• Exceptional attention to detail and accuracy

• Ability to prioritize tasks and manage multiple responsibilities

• Strong written and verbal communication skills

• Ability to maintain confidentiality and professionalism

• Proficiency in Microsoft Office including Word, Excel, and Outlook

• Friendly, professional demeanor with strong interpersonal skills

• Self-motivated and adaptable in a dynamic work environment

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENTS:

• Ability to lift up to 40 lbs.

• Work environment is primarily in an office setting and may require extended periods of sitting.

Fairmount Memorial Association promotes a drug/alcohol-free work environment through mandatory pre-employment drug testing and background checks.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent

• Minimum of 3–5 years of experience in administrative support, human resources, office management, or executive assistant roles

• Experience with benefits administration, HR documentation, or vendor coordination preferred