JOB DETAILS
Executive Secretary
CompanyMitrelli
LocationAbidjan
Work ModeOn Site
PostedApril 8, 2026
About The Company
Mitrelli, an international Swiss-based company with over a decade of profound impact in Africa. We believe in the promise of Africa and the transformative potential of its people as catalysts for change.
A trusted partner to African governments and global leaders, Mitrelli is committed to fostering Africa’s growth and realizing their vision. With over 100 national-scale projects across multiple countries, we collaborate with governments, businesses, financial institutions and communities to create sustainable, meaningful impact to improve lives across the continent.
Operating across six synergistic sectors—urbanization, energy, water & food security, healthcare, education, and technology—we draw on a global ecosystem to assemble the best teams for every project. Together, we advance the United Nations Sustainable Development Goals (SDGs) by creating meaningful, measurable impact in the communities we serve.
With headquarters in Switzerland, thousands of employees across Africa, presence in 9 locations and 3 continents, we create new jobs and economic growth opportunities every day. Fueled by people and innovation, we share the vision and commitment to build a more sustainable tomorrow.
About the Role
Organized, proactive, and ready for a high-level challenge? This Personal Assistant role is made for you
Location: Abidjan
About the role:
We are seeking a highly experienced and proactive Personal Assistant to provide advanced, high-level support to the Director.
This role goes far beyond traditional administrative support. The Personal Assistant will act as a true right hand to the Director while also supporting the broader Operations function, ensuring smooth day-to-day coordination, anticipating priorities, and driving execution across multiple workstreams.
The ideal candidate is autonomous, highly organized, discreet, solution-oriented, and able to operate in a fast-paced, high-level environment with minimal supervision.
Key Responsibilities:
Executive Support & Strategic Assistance
- Manage and optimize the Director’s complex calendar, meetings, and priorities
- Anticipate scheduling conflicts and proactively propose solutions
- Organize and coordinate internal and external high-level meetings (agendas, materials, minutes, follow-up)
- Draft, review, and prepare professional correspondence, reports, and presentations
- Prepare executive briefing notes and background documentation for decision-making
- Maintain reporting dashboards and status updates
- Ensure structured documentation and archiving
- Handle highly confidential and sensitive information with utmost discretion
- Act as a trusted gatekeeper and advisor on priorities
Travel, Visits & Missions Coordination
- Plan and coordinate official visits, field visits, and executive movements
- Organize domestic missions for staff across Côte d’Ivoire (transportation, accommodation, logistics, scheduling)
- Book and manage travel arrangements (flights, hotels, ground transportation)
- Prepare detailed mission and travel itineraries, including meetings, site visits, and logistics
- Ensure smooth execution of visits and missions through proactive coordination with internal teams and external partners
- Anticipate potential logistical challenges and resolve them efficiently
Communication & Liaison
- Serve as the primary point of contact between the Director and internal departments
- Liaise with government entities, partners, clients, and key stakeholders
- Screen, prioritize, and manage communications (emails, calls, requests)
- Ensure professional and timely communication
Requirements
Qualification
- Minimum 7–10 years of experience in senior executive support
- Proven experience supporting top management (Director, CEO, Country Manager)
- Experience in office and facility management
- Strong experience in travel and mission coordination
- Excellent command of English and French
Confidentiality & Professionalism
- Maintain strict confidentiality of sensitive and strategic information
- Demonstrate a high level of professionalism, discretion, and integrity
Technical Skills
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
- Experience with digital collaboration tools and reporting systems
- Ability to prepare professional executive-level presentations
Key Personal Attributes
- Highly organized
- Proactive and solution-oriented
- Strategic mindset
- Detail-oriented with high accuracy
- Strong interpersonal and diplomatic skills
- Ability to work independently with minimal supervision
Key Skills
Calendar ManagementProactive SolutionsDiscretionExecutive BriefingTravel CoordinationLogistics ManagementStakeholder LiaisonConfidentialityMicrosoft OfficeDigital CollaborationDiplomacyIndependent WorkReporting DashboardsGatekeepingDrafting CorrespondenceFacility Management
Categories
AdministrativeManagement & Leadership
Job Information
📋Core Responsibilities
The Personal Assistant will provide advanced, high-level support to the Director, acting as a right hand by managing complex schedules, anticipating priorities, and driving execution across multiple workstreams. Key duties include coordinating executive support, managing all travel and mission logistics, and serving as the primary communication liaison for the Director.
📋Job Type
local employment
📊Experience Level
10+
💼Company Size
583
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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