Office Manager & Executive Assistant

Description

At First Electronic Bank (FEB), we are driven by the purpose to make credit accessible to everyday Americans, and their businesses. Partnering with some of the most innovative FinTech companies in the nation, we offer a wide range of consumer and commercial credit products on a national basis. Offering revolving lines of credit, private-label credit cards, installment financing programs and more, FEB’s engages with strategic, collaborative partnerships, promoting services and products to provide the most beneficial consumer and commercial financing solutions.    

FEB is seeking an organized, proactive, and people-focused Office Manager & Executive Assistant to support our CEO, executive team, and overall office operations. This role is the face of our newly redesigned Salt Lake City office—creating a welcoming environment for employees and visitors while ensuring day-to-day operations run smoothly. 

If you thrive in a fast-paced environment and enjoy being the go-to person who keeps everything moving, this role is for you. This position is hybrid and requires a mandatory three days per week in the office to effectively support the team. 

The Office Manager & Executive Assistant is responsible for ensuring smooth daily office operations while providing administrative support to the CEO and executive leadership team.

Essential Duties & Responsibilities

Office Operations 

• Provide administrative support to staff and management, including scheduling meetings, managing correspondence, and overseeing mail distribution.
• Maintain and organize office supply inventory, purchase, track, and process invoices for office supplies.
• Manage relationships with property management personnel.
• Ensure common areas remain organized, clean, and meeting-ready, including conference rooms, training rooms, boardrooms, and the lobby.
• Set up and break down rooms for meetings, trainings, luncheons, and board-related activities.
• Support onboarding activities, including desk setup and office orientation for new hires.
• Assist with ongoing construction management projects.
• Perform other duties as assigned.

Executive & Administrative Support

• Provide administrative support to the CEO and executive leadership team.
• Manage calendar coordination, scheduling, and meeting logistics.
• Coordinate catering for monthly office activities and meetings.
• Prepare documentation and materials for Board of Directors and committee meetings.
• Assist executive management and board members with travel arrangements and accommodations.
• Draft, edit, and maintain documents, correspondence, and reports.
• Maintain confidential materials and handle sensitive information with discretion.
• Support special projects and additional administrative tasks as assigned.

Requirements

What We're Looking For:

• Bachelor’s degree from an accredited college or university preferred.
• Three to five years of experience in a similar role within a fast-paced environment required.
• Prior experience in banking, financial services, or a professional office setting preferred.
• Excellent organizational skills with strong attention to detail.
• Strong time management skills with the ability to manage competing deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams, etc.).
• Excellent written and verbal communication skills.
• Ability to interpret documents, instructions, and business correspondence.
• Ability to solve practical problems and manage competing priorities effectively.

Skills & Competencies

• Strong customer service orientation with excellent interpersonal skills.
• High level of professionalism and ability to maintain confidentiality.
• Reliable, punctual, and consistent with follow-through.
• Sound judgment, decision-making, and problem-solving skills.
• Ability to prioritize, plan, and organize work efficiently.
• Ability to work both independently and collaboratively as part of a team.

Why You'll Love Working Here

• You will play a vital role in supporting leadership, enhancing the employee experience, and ensuring the office operates efficiently every day. This position is ideal for someone who enjoys supporting others and contributing to a well-organized, professional, and welcoming work environment.
• This position is considered hybrid and is located in our Salt Lake City office.