Administrative Assistant, Human Resources and Finance

Description

Come Smile with Us!

Join Delta Dental of Iowa as an Administrative Assistant to provide high quality administrative, operational, and coordination support to the leaders and teams across Human Resources, Finance/Accounting, and Pricing/Underwriting. You will contribute to the smooth execution of people, financial, and business operations by managing logistics, communications, reporting, and department coordination. Use your strong attention to detail, discretion, organizational skills and ability to prioritize across multiple functional areas to help teams stay organized and on track to support our mission. This position is located in Johnston, Iowa.

Learn why Sherry enjoys working on the Finance team.

Why Delta Dental of Iowa?

For your smile. For your health. For your community.

At Delta Dental of Iowa, we’re more than just a dental and vision insurance company. Improving health and wellness is at the center of everything we do. As a not-for-profit, we aim to build stronger communities by investing in actions that promote and improve health. Delta Dental of Iowa invests 40% of our dollars directly back into the communities we serve.

Come see why we are passionate about "Bringing Smiles" to our customers. Our team enjoys competitive pay and benefits, an awesome "One Team" approach, and a company culture that fosters "Exceptional Quality Service" and "Leadership at All Levels." Together, we can make a difference – not only in Iowa but across the country.

Essential Functions and Principal Accountabilities:

• Provide administrative support to Human Resources, Finance/Accounting, and Pricing/Underwriting teams ensuring efficient execution of programs and initiatives.
• Coordinate meetings, training and events across supported departments, including scheduling, room or venue booking, materials coordination, virtual meeting set-up, catering arrangements, and onsite logistics.
• Assist with data gathering and report preparation, as needed, including benefits, FTE, and wellness reporting. 
• Perform monthly credit card reconciliations and assist with invoice processing in accordance with established procedures.
• Assist with the vendor management process, including coordination, documentation, and communication support.
• Support budgeting and financial planning activities by coordinating meetings, preparing materials, and assisting with data collection or report distribution.
• Assist accounting team with required mailings and check processing.
• Assist with preparation and organization of documentation related to audits, and compliance activities.
• Monitor and manage the HR, Accounting email inboxes, responding to routine inquiries and routing items as appropriate.
• Assist with recruiting and onboarding activities, including candidate disposition, coordination of pre-boarding gifts, preparation of onboarding packets, supply ordering, internal communications, and coordination of new hire orientation logistics. Coordinate new employee communications including employee store credit, DDPA information, intranet tutorials, etc.
• Draft promotion and employee communication memos as requested.
• Maintain and update HR-related documents and resources on the intranet site (including anniversaries, birthdays, policies, leader resources).
• Order flower arrangements or gift baskets for employee life events such as hospitalizations, funerals, new babies, and similar occasions.
• Assist with annual job description review process, including document coordination and version control.
• Coordinate employee-focused programs and events such as flu shot clinics, employee massages, and special event discounts.
• Maintain confidentiality and exercise discretion when handling sensitive employee, financial or business information. 
• Identify opportunities to improve administrative processes, communication flow, and overall efficiency.
• Perform other duties as assigned.

Requirements

Required

1. High school diploma.
2. 2+ years of administrative support experience, preferably in a multi-department or corporate environment.
3. Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and collaboration tools.
4. Strong organizational skills with the ability to manage multiple priorities and deadlines.
5. Excellent written and verbal communications skills.
6. High level of professionalism, discretion and attention to detail.

Preferred

1. Experience in Human Resources, Finance or related areas.
2. Familiarity with HRIS systems (such as Paylocity) or financial processing systems.
3. Experience coordinating meetings, events, or training logistics.
4. Bachelor’s degree

Delta Dental of Iowa is an Equal Opportunity Employer that does not discriminate on the basis of race, sex, national origin, religion, age, disability and any other characteristic protected by applicable law. It is also the policy of Delta Dental of Iowa to take affirmative action to employ and to advance in employment, all persons regardless of their status as individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements.