Clerk, Accounts Payables

JOB SUMMARY

The Accounts Payable Clerk is responsible for full-cycle accounts payable processing across multiple cost centers (4–5). This role ensures accurate coding, timely approvals, and proper payment of vendor invoices via ACH and company credit cards. The position supports month-end close through reconciliations and journal entries. Proficiency in QuickBooks is required.

PRIMARY DUTIES AND RESPONSIBILITIES

 The list below represents the essential functions of the role and is not intended to be all-inclusive. Additional duties may be assigned.

• Process high-volume vendor invoices across multiple cost centers.
 • Review invoices for accuracy and required documentation.
 • Code invoices to appropriate general ledger accounts and cost centers.
 • Enter invoices into QuickBooks accurately and within established timelines.
 • Route invoices for approval in accordance with company policies.
 • Follow up to ensure timely approval and processing.
 • Maintain organized records of invoices and supporting documentation.
 • Maintain vendor files, including W-9s and contact information.
 • Respond to vendor inquiries and resolve payment discrepancies.
 • Perform vendor account reconciliations.
 • Process payments via ACH and company credit cards.
 • Ensure payments are issued in accordance with agreed terms.
 • Monitor due dates to prevent late payments.
 • Support month-end close by ensuring completeness of accounts payable activity.
 • Reconcile accounts payable subledger to the general ledger.
 • Reconcile credit card transactions related to payables.
 • Prepare and post journal entries (accruals, reclasses, corrections).
 • Support audits and financial reviews.
 • Ensure accurate allocation of expenses across cost centers.
 • Identify and correct coding discrepancies in collaboration with departments.
 • Perform other duties as assigned.

SCOPE

 Supports accounts payable operations across multiple cost centers.
 • Partners with internal departments and external vendors to resolve issues.
 • Contributes to timely and accurate financial reporting.

REQUIRED QUALIFICATIONS

Education

• High School Diploma or GED required.
 • Associate’s degree in Accounting, Finance, or related field preferred.

Experience

• 2–5 years of accounts payable experience.
 • Experience with journal entries and reconciliations.
 • Experience managing multiple cost centers or entities preferred.

KNOWLEDGE, SKILLS, AND CAPABILITIES

• Proficiency in QuickBooks (required).
 • Proficiency in Microsoft Excel.
 • Strong attention to detail and accuracy.
 • Effective organization and time management skills.
 • Ability to manage high-volume workload and meet deadlines.
 • Strong communication and follow-up skills.
 • Ability to work independently and collaboratively.

WORKING CONDITIONS AND PHYSICAL DEMANDS

• Work is performed in standard office environment.
 • May Require additional hours during peak periods (e.g. month-end close)

The Incumbent is:
 • Continuously required to sit and perform computer-based work.
 • Frequently require using hands and fingers for data entry.

• Occasionally required to stand, walk, or lift up to 15 pounds.
 • Required to have close vision and ability to focus on a computer screen.

PERSONAL PROTECTIVE EQUIPMENT

 • Not required under normal working conditions.

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The above statements are intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, scope, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.