Registrar

Description

POSITION TYPE: Full-time

WORK LOCATION: Onsite

POSITION SUMMARY:

The Office of the Registrar supports, facilitates, and promotes the academic mission of the college by connecting students to the faculty, curriculum and classroom from enrollment to graduation and beyond. 

The Registrar’s Office maintains the integrity and accuracy of academic records. According to the Bureau of Labor Management, "Registrars are custodians of students' records. They register students, record grades, prepare student transcripts, evaluate academic records, plan and implement commencement, and schedules of classes, and analyze enrollment and demographic statistics."
 

RESPONSIBILITIES:

• Provide direction and management of registration, student information, and records processes related to
• student Information and records including but not limited to the dissemination of student records, coordination
• of transcripts, accurate verification of grades, provision of accurate transcripts to current and former students,
• graduation and degree audits for students preparing to complete a credential, and other comprehensive student
• records services.
• Implement and maintain student-centered workflows that are efficient, effective and optimize the student
• information system. Ensure proper security for the institution’s official student records in accordance with the
• Family Educational Rights and Privacy Act (FERPA), state law, and institutional policies and procedures.
• Develop course schedules, program and related record keeping systems ensuring optimal use of technology and
• systems.
• Work closely with deans and faculty in various academic departments to determine the educational course
• requirements for graduation within each degree program.
• Complete regular internal audits of rosters, grades, or other official college documents to ensure full compliance
• with institution, federal, and accrediting agency regulations and audit expectations.
• Assist with the granting and distribution of degrees and certification and records processing for licensing exams.
• Work with departments on student awards and commencement activities.
• Generate reports for faculty, deans, administrative departments and external agencies as requested and in
• compliance with FERPA regulations.
• Ensure that student record information in the Student Information System (SIS) is accurate, current, and
• updated as needed.
• Performs miscellaneous job-related duties as assigned.

SKILLS:

• Proven ability to prioritize and follow through on tasks to ensure deadlines and objectives are consistently met.
• Ability to meet demanding time constraints.
• Proven ability to work in a fast-paced environment.
• Ability to multi-task.
• Demonstrated initiative and a self-starter.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Access) and Windows-based environments,
• with the ability to effectively utilize technology and student information systems for record management.
• Strong understanding of FERPA regulations and commitment to maintaining confidentiality and compliance in
• student records.
• Excellent customer service and interpersonal skills, with the ability to communicate clearly and professionally—
• both verbally and in writing—with diverse populations, including students, faculty, and cross-functional college
• departments.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and adapt quickly in a fastpaced, changing environment.
• Experience with student information and record-keeping systems; familiarity with private postsecondary
• institutions is a plus.
• Ability to coordinate all functions of the position to the satisfaction of the college Dean.
• Be able to pass audits by state, federal or other agencies as required by law or licensing
• Keeping Student Records up to date.

QUALIFICATIONS:

• Associate degree or higher.
• Two to three years of related experience in a college setting.

PREFERRED QUALIFICATIONS:

• Bachelor’s or master’s degree in social work or similar field. 

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• Light physical effort. Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Limited exposure to physical risk.

Pierce Mortuary Colleges (PMC) is committed to fostering diversity and inclusivity, adhering to Equal Opportunity Employment principles and prohibiting all forms of discrimination and harassment. Emphasizing merit, competence, and performance, PMC ensures fair employment practices at all levels, without regard to race, color, religion, marital status, age, disability, gender, sexual orientation, or any other protected status. The organization recognizes the value of a diverse workforce in enhancing the quality of its services and endeavors to provide reasonable accommodations for individuals with disabilities to perform essential job duties effectively.