Assistant City Clerk

Looking for a dynamic and exciting career in working for a Municipality while impacting multiple facets of local government and helping the public? Leawood, Kansas is a suburban city located in Johnson County, with a population of 34,000. It’s known for being an affluent, family-friendly community with a strong emphasis on residential comfort, green spaces, and quality of life. The City of Leawood is seeking a motivated individual with expertise in providing administrative support to flourish as an Assistant City Clerk to C-Suite-level leaders. 

 THE CITY OF LEAWOOD, KANSAS is looking for an
 Assistant City Clerk

As the Assistant City Clerk, you will serve as a key liaison for visitors to City Hall, elected officials, and staff, as well as play a crucial support role, handling a wide variety of tasks. You must provide excellent customer service and ensure smooth daily operations at the City Hall front desk. 

Our ideal candidate possesses the following qualities and experience:

• Self-starter mindset, resourceful, innovative, team player attitude, and strive for excellence in service.
• Expert organizational skills with clear and effective oral and written communication. 
• Advanced organization and time management skills.
• Handle various tasks and shifting priorities with professionalism, accuracy, and attention to detail.
• Working with the Microsoft 365 Suite and using spreadsheets on a regular basis. 

Your work responsibilities may include: 

• Serving as the first point of contact for visitors and callers to the City Hall front counter. 
• Providing executive support to the Mayor, City Administrator, and City Clerk’s Office. 
• Assisting in the coordination of all aspects of Governing Body meetings, including agenda preparation, packet compilation, follow-up documentation from meetings, and permanent record retention. 
• Assisting in the management and maintenance of City records in accordance with the Leawood Municipal Code. 
• Providing administrative support for Governing Body meetings. Responsibilities include managing catering coordination, food service arrangements and taking official minutes of City Governing Body meetings and work sessions, and coordinating final approval. 
• Assisting with coordinating responses to open records requests in compliance with the Kansas Open Records Act, including communication with departments and legal counsel as necessary.
• Applying for and tracking Sales Tax Project Exemptions with the State of Kansas.
• Assisting with filing statutory bonds with the Clerk of the District Court of Johnson County and recording deeds, easements, and other documents with the Johnson County Register of Deeds.
• Assisting in the election process and provide information on elections.
• Assisting with special projects and events for the Mayor, City Administrator, and City Clerk. 
• Providing administrative support to the Leawood Foundation.
• Coordinating front desk operations of City Hall, including but not limited to coordinating incoming/outgoing mail and deliveries, and maintaining office supplies for the Administrative Offices, and the main break room.

The general hours of the position are 8:00 a.m. to 5:00 p.m. Monday through Friday. Occasional evening hours are required to assist with setting up for City Administrative and Governing Body meetings. 

Preferred Requirements: Currently holds a Notary Public certification. Experience as an Assistant/Deputy City Clerk or in a municipal government structure. Certified Municipal Clerk (CMC) designation or ability to achieve within five (5) years of hire. 

Minimum Requirements: Minimum of five (5) years of administrative experience or equivalent experience. Education may substitute for the experience requirement. Must be or have the ability to become a Kansas Notary Public. 

Accepting Applications through Friday, April 24th

Starting Rate of Pay: $27.09 - $33.18/ hour, DOQ

Additional Information: At the City of Leawood, we understand that a healthy work-life balance is essential for the success and well-being of our employees. From day one, enjoy the luxury of 40 hours of fully paid time off. 

The City of Leawood offers career development opportunities that could increase the employee's experience, training, and pay. The position is eligible to receive pay increases as approved by the City Administration. Employees also receive a Time-in-Service Bonus equal to 5% of their annual salary every three years of employment on their anniversary date.