JOB DETAILS
Trusts & Estates Legal Secretary
CompanyBOUTIN JONES INC
LocationSacramento
Work ModeOn Site
PostedApril 4, 2026
About The Company
Since the firm was established in the mid-1990s, Boutin Jones has held true to its founding principle—provide clients sophisticated legal expertise coupled with extraordinary personal attention.
In 2010, the firm added 18 seasoned lawyers, formerly with McDonough Holland and Allen PC, to complement and add depth to its existing practice areas. Comprised of leading attorneys with diverse and distinguished backgrounds, Boutin Jones' success and expertise in corporate and securities transactions, intellectual property, real estate, secured transactions, bankruptcy, tax, estate planning, employment law, health care and litigation is well known throughout the legal and business communities in Sacramento and Northern California.
Our principals have long been recognized as experts in business litigation, business counseling, taxation, real estate and securities transactions. The attorneys at Boutin Jones solve legal issues efficiently and effectively, and assist clients in creating and implementing their business goals and personal visions.
About the Role
Description
At Boutin Jones, our people are our greatest asset. We foster a collaborative, supportive environment where professionalism, growth, and a positive workplace culture go hand in hand. We value legal excellence, strong client service, and creating a workplace where employees can thrive.
We are seeking a detail-oriented Trusts & Estates Legal Secretary. This role is ideal for individuals who are organized, proactive, and interested in pursuing a career in the legal profession.
This is a full-time, non-exempt, in-office position with competitive pay and benefits.
- $30.00–$38.00/hour (DOE)
- Annual bonuses
- Medical (95–100% employer-paid for employee)
- Dental & vision insurance
- 100% employer-paid long-term disability & life insurance
- Generous vacation, sick leave, and holidays
- Annual cost-of-living adjustments
- 401(k) with match + profit sharing
- Parking or bus pass provided
Key Responsibilities
- Provide administrative support to attorneys
- Prepare and manage legal documents and client communications
- Coordinate new client onboarding and maintain records
- Manage calendars, calls, and correspondence
- Greet clients and provide excellent customer service
- Handle filing, mail distribution, and document organization
- Assist with firm systems, data entry, and CRM management
- Support additional attorneys as needed
Requirements
- Strong writing skills (grammar, spelling, punctuation)
- Excellent communication and client service skills
- Highly organized and detail-oriented
- Proficient in Microsoft Office Suite
- Professional, proactive, and able to take initiative
Preferred Qualifications
- 5+ years of administrative experience (law firm preferred)
- College degree
- Familiarity with California court filings and probate processes
- Experience with estate planning, trust administration, or probate
- Notary Public (or willingness to obtain)
Key Skills
Legal document preparationClient communicationCalendar managementCustomer serviceFilingData entryCRM managementWriting skillsMicrosoft Office SuiteProbate processesEstate planningTrust administrationNotary publicCalifornia court filings
Categories
LegalAdministrative
Benefits
Medical insuranceDental insuranceVision insuranceLong-term disability insuranceLife insuranceVacationSick leaveHolidaysAnnual cost-of-living adjustments401(k) with matchProfit sharingParkingBus passAnnual bonuses
Job Information
📋Core Responsibilities
Provide administrative support to attorneys, including document preparation, calendar management, and client correspondence. Coordinate new client onboarding, maintain records, and assist with firm systems and CRM management.
📋Job Type
full time
💰Salary Range
$30 - $38
📊Experience Level
5-10
💼Company Size
97
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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