Office Coordinator

Description

Office Coordinator

Douglas J Corporate | East Lansing, MI 

At Douglas J, we’ve been shaping the beauty industry for over 60 years through our high-end Salon/Spas and Cosmetology Institutes across Michigan, Tennessee, and Nebraska. But what truly sets us apart is our people — the teams who keep everything moving, organized, and operating at a high level behind the scenes.

We’re looking for an Office Coordinator who loves variety, takes pride in ownership, and enjoys the kind of role where no two days look the same.

If you like staying busy, juggling moving pieces, and managing your own to-do list — this might be exactly what you’ve been looking for.

Requirements

Why This Role Is Different

This isn’t a sit-and-wait position.

It’s an independent, self-managed role where:

· You prioritize your own workflow based on urgency and deadlines.

· You anticipate needs before they arise.

· You pivot when the day shifts (because it will).

· You keep multiple teams organized and on track.

Every day brings something new — from coordinating education events to managing travel, supplies, meetings, and special projects. If you get bored easily, you won’t here.

What You’ll Own

You’ll support the daily operations of our Corporate Resource Team Office by upholding day-to-day office activities and also support our Corporate Departments with various tasks and projects. This role plays a role in helping ensure various functions and events run smoothly.

Education Event Coordination

You’ll be the behind-the-scenes force making sure classes and events are set up for success:

·  Reserve and prepare locations

·  Confirm instructors and ensure they’re fully equipped

·  Communicate clearly with registrants

·  Confirm registration fees are collected

·  Coordinate cancellations or rescheduling if needed

·  Help promote future classes

Office & Operations Support

·  Greet guests and ensure a polished, welcoming experience

·  Support staff meetings (conference setup, coffee, meals, supplies)

·  Manage employee and guest travel arrangements

·  Oversee mail distribution, corporate mailings, UPS accounts, and postage tracking

·  Maintain office and kitchen supplies

·  Assist executives with scheduling, reports, meetings, and organization

·  Support special projects as assigned

Average work week is 30–40 hours depending on business needs. Typical schedule is Monday–Friday, 8:30 AM–3:00 PM or later when needed.

You’ll Thrive Here If You:

· Are extremely organized and detail-oriented

· Enjoy managing your own workload without constant oversight

· Communicate clearly and professionally

· Stay calm when juggling multiple priorities

· Have reliable transportation for occasional supply runs

· Are proficient in Microsoft Office (Outlook, Word, Excel)

· Bring a polished, professional presence consistent with the Douglas J Image Principle

· Have 1–2 years of administrative or office experience (preferred)

Work Environment

· Primarily an office setting with regular computer and phone use

· Frequent sitting, standing, walking, bending, and light lifting (up to 25 lbs)

· Occasional exposure to salon/institute environments