AP Analyst - Inventory & Freight

Description

We are looking for a skilled candidate to join our AP department to analyze, record and reconcile inventory, freight and duty invoices. This will involve processing invoices directly, maintaining a system of review and organization for incoming invoices, ensuring vendor ledger entries are clean, and managing landed cost reviews. The ideal candidate would have exposure to international inventory and freight including US Customs, a high degree of written and spoken communication, high levels of organizational skills, and collaboration with an outsourced team. This position will report to the AP Manager, will work closely with warehouse, logistics, and supply-chain teams and be the interface between the outsourced freight team and GSM. 

Job Duties:

• Review and process invoices/credit memos from the RNI
• Clarify any questionable invoices, items or charges related to inventory and freight
• Monitor incoming invoices and credits, open payments on the account, and perform account reconciliations as needed 
• Independently research and make determinations on issues including reviewing historical activity, interacting with vendors and internal teams, payment applications and account reconciliations
• International freight master reconciliation; reviewing for completed invoices and managing information flow to outsource team
• Value entry review to ensure correct purchase receipts have been selected and invoices are allocated correctly by item dimensions  
• Review and apply factory payments on a weekly basis based on assigned vendors
• Respond to and handle all daily email communications with assigned vendors within 48 hours
• Month end duties including accruals for freight and inventory
• Other duties as assigned

Requirements

• Intermediate understanding of principles of finance, bookkeeping and accounting
• Strong Knowledge of Microsoft Office, with intermediate to advanced excel
• Professional demeanor in dealing with vendors and customers
• Ability to adapt to changes and work in a fast-paced environment
• Flexibility in departmental roles and duties
• Organization and prioritization skills
• Strong attention to detail
• Problem solving skills
• Strong interpersonal skills; ability to work collaboratively in a team environment
• Excellent oral and written communication skills

Required Education and Preferred Experience

• High School Diploma or equivalent required
• 5+ years in AP, Supply Chain or Logistics 
• Eagerness to learn, ready to dive into complex issues & thrive in a fast-paced independent work environment 
• Intermediate to advanced Microsoft Excel- must be comfortable with VLOOKUP’s and pivot tables