VPA Administrative Assistant

Description

Job Title:                 VPA Administrative Assistant 

Job Status:             Part-Time (50%), 11 months

Exempt Status:    Non-Exempt

Department:        Visual Performing Arts

Reports to:           Director of VPA

Job Summary 

TKA is a Christ-centered school grounded in a Biblical worldview, and we are looking for a VPA Administrative Assistant who is a follower of Jesus Christ and is dedicated to the school’s Christ-centered mission. The primary responsibility of this position is to work with the VPA Specialist in the day-to-day operations of the Visual and Performing Arts department. Providing professional communication and administrative support ensures efficient operation of the office.

Requirements

Essential Job Functions

Regular Activities

• Mentor a group of students by meeting daily as part of the school’s home group program
• Collaborate with VPA teachers on various projects 
• Schedule meetings and publish minutes
• Prepare reimbursement requests
• Process incoming shipments and file invoices
• Collaborate with TKA Announcements to help send communication to our community
• Update public relations and marketing pieces
• Prepare content and print programs for VPA events
• Coordinate fundraising activities and arrange travel logistics
• Communicate with staff, department independent contractors, parents and students
• Distribute costumes, formal wear and uniforms
• Reserve facilities (main field & lights, gym, theater, classrooms)
• Check-out student equipment 

Qualifications

Education and Experience

• High school diploma or equivalent required 
• Bachelor’s degree in English preferred
• Administrative experience preferred

Skills and Abilities 

• Strong leadership qualities and mentoring skills
• Excellent skills in communicating both orally and in written form 
• Able to work both independently and in a team setting
• Demonstrated ability to lead by example  
• Proficient with Microsoft Office and Google Suite
• Ability to learn new computer software systems
• Familiar with basic accounting principles
• Knowledge of and appreciation for visual and performing arts

Core Characteristics 

• Commitment to loving and serving Jesus Christ and supporting the school’s mission
• Ability to work under pressure and in a fast-paced environment
• Positive, flexible, resourceful, and solution-oriented
• Able to understand, love, and relate to students
• Must be active in or pursuing community in a local Christian body of believers
• Must have compatible theology in line with TKA's Statement of Faith and Lifestyle Agreement

Working Conditions & Physical Requirements

• Required to use the computer throughout the day
• Work will be performed from the campus
• Will move throughout the campus during the day
• May occasionally have to lift up to 40 pounds
• Work is generally performed throughout the year, with varying hours
• This position will occasionally require you to work nights, weekends, and overnights (for trips/events). As much advance notice as possible will be provided. 
• You will receive 22 days off during the summer 

Salary & Benefits

• TKA offers a comprehensive benefits package that includes medical, dental, and vision insurance. Additionally, TKA  has an HSA and FSA plan, Employee Assistance Program, 403(B) base with matching contributions, basic life insurance, paid time off, and paid professional development.
• Pay Grid:  Coordinator I
• Pay Grid Range: $24.39 to $29.15
  • Salary is based on a preset pay grid and determined by education and experience; Most candidates enter in the lower to middle range.

Please Note: 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; therefore, this job description is subject to change.