HR Assistant

Description

This job description is a record of the essential functions of the listed job. The job description provides

the employee, CEO, Human Resources, applicants, and other agencies with a clear understanding of

the job, where it fits into the organization, and the skill and work requirements in relation to other jobs.

Jobs are always changing to some degree and the existence of the approved job description is not

intended to limit normal change and growth. The facility will make reasonable accommodations to

otherwise qualified individuals who are capable of performing the essential functions of the job with

or without reasonable accommodation. 

POPULATION SERVED

The position does not involve direct patient care for a population of patients ages 18 and

older. Age specific experience and/or special training and/or expertise are not required to

serve this population.

POSITION SUMMARY

Under the direct supervision of the Human Resources Manager, the HR Assistant

performs a wide variety of clerical and technical and office duties. This position will provide

customer service, both in-person and by telephone; screen and direct telephone calls; take

and relay messages; answer questions from employees and the general public regarding

human resources issues, rules, and regulations relating to human resources management.

POSITION QUALIFICATIONS

This position requires a High School Diploma or equivalent. Experience in a Human

Resources setting is preferred but not required. Must have knowledge and skill in using

computer software with emphasis on basic word processing and spreadsheet applications

in Windows environment, as well as, skill in operating various office equipment. Must have

the ability to communicate with employees, the public and management in a courteous and

professional manner. Must have the ability to maintain confidentiality.

DUTIES AND RESPONSIBILITIES

1. Recruitment: 

• Assist in posting job vacancies on various job boards and company website. 

• Screen resumes and applications to identify qualified candidates. 

• Coordinate and schedule interviews with candidates. 

• Assist in conducting reference and background checks. 

• Support the onboarding process for new hires.

 2. Job Board Review: 

• Monitor and manage online job board listings.

• Respond to candidate reviews and ratings on job boards. 

• Collect and analyze feedback to make improvements in our recruitment  process. 

3. HR Compliance: 

• Assist in maintaining compliance with federal, state, and local employment  laws and regulations.

• Support the development and maintenance of HR policies and procedures. 

• Help prepare and maintain employee records and HR documentation.

4. Facility Audits: 

• Conduct monthly HR audits at all facilities to ensure compliance with company policies and regulatory requirements. 

• Report audit findings and assist in implementing corrective actions when necessary. 

5. General HR Duties:

• Provide administrative support to the HR team. 

• Assist in organizing HR-related events, training sessions, and meetings.

• Maintain confidentiality of HR-related information. 

• Perform other HR tasks as assigned. 

• Support and participate in special HR projects as needed. 

• Additional duties as assigned. 

Requirements

This position requires a High School Diploma or equivalent. Experience in a Human

Resources setting is preferred but not required. Must have knowledge and skill in using

computer software with emphasis on basic word processing and spreadsheet applications

in Windows environment, as well as, skill in operating various office equipment. Must have

the ability to communicate with employees, the public and management in a courteous and

professional manner. Must have the ability to maintain confidentiality.