Talent Acquisition Specialist

Position Summary:

The Talent Acquisition Specialist supports the full-cycle recruitment process by managing day-to-day recruiting activities that ensure an efficient, compliant, and positive hiring experience. This role is responsible for job postings, candidate sourcing and screening, interview coordination, and maintaining accurate recruiting documentation.

The Talent Acquisition Specialist partners with hiring managers and internal stakeholders to support timely hiring processes, maintain organized candidate pipelines, and deliver a high-quality candidate experience.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple requisitions in a fast-paced environment while maintaining accuracy and professionalism.

Skills & Core Strengths

• Full-cycle recruiting coordination and support
• Candidate sourcing and pipeline development
• Strong organization, multitasking, and prioritization
• Attention to detail and data accuracy
• Time management and ability to meet deadlines
• Professional communication (verbal and written)
• Collaboration with hiring managers and teams
• Problem-solving and adaptability
• Ability to work independently with minimal supervision
• Customer service and candidate experience focus
• Confidentiality and discretion

What You’ll Do

• Support full-cycle recruiting activities, including job postings, candidate sourcing, resume screening, and interview coordination
• Proactively source candidates through job boards, social media, networking, employee referrals, and industry-specific channels
• Conduct initial phone screens to assess candidate qualifications and alignment with role requirements
• Coordinate interview scheduling and communication between candidates and hiring teams, ensuring a timely and professional experience
• Maintain accurate and up-to-date candidate and requisition data within the applicant tracking system (ATS)
• Prepare offer documentation and support pre-employment and onboarding processes
• Ensure compliance with company policies and applicable employment laws throughout the recruiting process
• Provide regular updates on recruiting activity, candidate pipelines, and requisition status to hiring managers and leadership
• Support recruiting initiatives and process improvements as needed
• Assist with additional recruiting or HR-related duties to support business needs

What You’ll Need

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered
• 3-5 years of experience in talent acquisition or recruiting
• Working knowledge of full-cycle recruitment processes, including sourcing, screening, and interview coordination
• Experience using ATS/HRIS systems and sourcing tools (e.g., LinkedIn, job boards)
• Proficiency with Microsoft Office Suite and general business systems
• Strong written and verbal communication skills with proficiency in business English
• Excellent organizational and time management skills
• Ability to manage multiple requisitions and priorities with minimal supervision
• High attention to detail and ability to maintain accurate records
• Ability to handle sensitive information with discretion

Preferred Qualifications

• Experience supporting roles in the Audio-Visual (AV), Technology, or related industry
• Experience building candidate pipelines and sourcing passive candidate

About Us:

Avidex is a leader in the audiovisual (AV) and information technology (IT) integration industry, delivering innovative solutions to a wide range of clients. We are committed to excellence, driven by our mission to enhance the way people work, learn, and live through cutting-edge AV solutions. Avidex offers a close-knit work environment supported by the financial strength of ITOCHU, a Fortune Global 100 company.

As we continue to grow, we’re looking for a Talent Acquisition Specialist to join our team. This position may be based in Cary, North Carolina or Lake Forest, California.

What we offer:

• Competitive compensation plan
• Health, dental, and vision benefits
• 401(k) retirement plan with employer matching
• Generous Paid Time Off (PTO), inclusive of time for rest, personal needs, and wellness, provided in accordance with applicable state and local requirements and prorated based on hire date
• 10 Paid Holidays
• 8 hours to volunteer on your favorite cause
• Opportunities for professional growth and development
• Collaborative and innovative work environment

Avidex is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or status as a protected veteran.  We are committed to providing a workplace that is free from discrimination, harassment, and where all employees are treated with respect and dignity. We believe that diverse perspectives enhance our organization and contribute to innovation, collaboration, and overall success.