JOB DETAILS
Executive Assistant
Companyebs recruiters LLC
LocationClayton
Work ModeOn Site
PostedApril 20, 2026
About The Company
At ebs Recruiters, we focus our vast experience in accounting, finance and human resources on one single mission – to find "the perfect fit" for you.
ebs recruits for Fortune 500 corporations, public accounting firms and small businesses in St. Louis and beyond. Our clients count on our superior service, our uncompromising ethics and our extensive network of accounting, finance, human resources and supply chain professionals.
We conduct customized searches at all levels, from entry level to executive, both permanent and temporary. Our approach is solution-oriented. We listen to our clients, clarify their needs and go the extra mile to ensure the right match. Every candidate and every search is an investment, and we never settle for less than perfect.
You can count on ebs for a perfect fit, every time.
About the Role
Description
Our client is hiring an Executive Assistant to provide high-level administrative and operational support to the CEO, ensuring seamless day-to-day operations in a fast-paced, high-growth environment. This role acts as a strategic partner, managing priorities, communications, and logistics with professionalism, discretion, and strong attention to detail.
Key Responsibilities
- Manage a complex executive calendar, scheduling meetings and coordinating across multiple time zones
- Serve as a liaison between the CEO and senior stakeholders, including board members and investors
- Prepare meeting materials, agendas, presentations, and executive documentation
- Capture meeting notes and track follow-up action items
- Monitor and manage high-volume email communications
- Coordinate domestic and international travel, including detailed itineraries
- Draft and respond to correspondence on behalf of the CEO
- Support strategic projects by tracking timelines, deliverables, and communications
- Handle sensitive information with a high level of confidentiality and professionalism
- Provide additional administrative and operational support as needed
Requirements
- Bachelor’s degree required
- 5+ years of experience supporting C-level executives in a fast-paced, high-growth environment
- Exceptional organizational and time management skills with strong attention to detail
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Excel, Teams, Zoom)
- Ability to anticipate needs, take initiative, and work independently
- Strong interpersonal skills with the ability to interact with senior leaders and external stakeholders
- Flexibility to adapt to changing priorities in a dynamic environment
- Ability to work on-site in Greater St. Louis
Key Skills
Calendar ManagementExecutive SupportCommunicationTime ManagementOrganizational SkillsMicrosoft OfficeOutlookExcelTeamsZoomStrategic PlanningTravel CoordinationConfidentialityInterpersonal SkillsAttention To DetailProject Support
Categories
AdministrativeManagement & Leadership
Job Information
📋Core Responsibilities
The Executive Assistant provides high-level administrative and operational support to the CEO, including calendar management and stakeholder liaison. They are responsible for preparing documentation, coordinating travel, and supporting strategic projects while maintaining confidentiality.
📋Job Type
full time
📊Experience Level
5-10
💼Company Size
42
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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