Accounts Payable Associate – Invoice Processing

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. 

Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.  

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Purpose:

The individual will be a key member of the Smiths Detection Global finance team and will be a part of the finance shared services Centre (“SSC”) in India. The role will join us at an exciting, dynamic moment in the function’s maturity and Individual will be responsible for providing various financial supporting services (including accounts payable, accounting, reporting & controls and other financial services) to different sections of the Global finance team.

The role will be hands on delivering in the Accounts Payable Area. The specialist for invoice processing will work with the market finance teams, and the rest of the AP team, particularly the invoice pillar AP associates, to deliver a smooth and accurate invoice process across Smiths Detection.

Job Responsibilities:

In addition to individual invoice processing responsibilities, for designated entities the Specialist would be responsible for:

Financial Operations

1. Regularly reconcile GRIR accounts, ensuring accurate matching of goods and invoice receipts, and resolving discrepancies with procurement and accounts payable teams.
2. Carefully review invoices to ensure that processing is accurate, payments are made on time, and all transactions comply with financial regulations.
3. Review vendor reconciliations to ensure accurate recording of payments, credits, and balances, promptly resolving any discrepancies.
4. Review accruals to ensure accurate recording of expenses and revenues, maintaining compliance with accounting standards.
5. Monitor and validate intercompany transactions and corrections, ensuring accuracy and resolving discrepancies in coordination with global teams.
6. Oversee the accurate recording and posting of GST invoices, ensuring compliance with tax regulations and minimizing filing risks.Top of FormBottom of Form
7. Monitor Parked report and help team to resolve issues

Invoice processing responsibility as an individual.

• Responsible for processing of all invoices (PO and Non-PO) in SAP
• Processing employee expense claims and review for compliance with divisional policy
• Performing Vendor reconciliations on a periodical basis.
• Processing monthly recharges.
• Preparing accrual and processing of journals in relation to accruals and other month close activities.
• Performing GRIR reconciliation and following business contacts for resolving open items.
• Operation of all controls in relation to general ledger, including balance sheet reconciliations related to AP area.
• Managing supplier queries to ensure that they are resolved timely & efficiently.
• Carrying out defined minimum controls around accounts payable process as warranted by divisional control framework.
• Providing support for internal and external audit
• Implementing divisional system enhancements/ improvements relevant to the accounts payable function.

Technical Knowledge, Skills and Abilities:

• Minimum 3 years accounts payable experience especially in invoice processing area.
• Commerce graduate with atleast 3 years of relevant experience
• Experience from Shared Service Centre environment is highly advantageous.
• Should have experience in managing Indian Entity invoices (GST, VAT, TDS).
• Able to communicate clearly in fluent spoken and written English.
• Strong SAP skills including use of purchase orders and SAP expense processing.
• Experience of invoice processing in a multiple currency environment
• Strong Excel skills and Microsoft office programmes
• The ability to engage, challenge and work effectively with others.
• The ability to build an effective network of internal relationships.
• Willing and able to identify and support change and continuous improvement in own and wider business environment.
• Demonstrates the required functional and/ or technical knowledge and skills to achieve the highest level of accomplishment.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)