JOB DETAILS

Senior Admin Executive (Admin & Finance) - Asian Culinary Institute

CompanyPublic Service Division
LocationSingapore
Work ModeOn Site
PostedApril 24, 2026
About The Company
The Government Technology Agency of Singapore (GovTech) is the lead agency driving Singapore's Smart Nation initiative and public sector digital transformation. We harness the power of technology to make lives better for citizens, businesses, international audiences and the public service sector. Our mission: Engineering Digital Government, Making Lives Better. Our goal is to create a government that is "Digital to the Core, and Serves with Heart". We achieve this by using technology to create services that are easy, seamless and secure for people to use, and placing the needs of citizens and businesses at the centre of everything we do. As a digital government, our public officers are also able to continually upskill, adapt to new challenges and work more effectively across agencies as well as with citizens and businesses in Singapore.
About the Role

[What the role is]

The incumbent will provide operational and administrative support for grant management processes and general administrative services within the CET institution. This role ensures compliance with funding agencies’ requirements (e.g. SSG-funded programmes), supports smooth programme administration, and delivers efficient administrative services to internal stakeholders and learners.

[What you will be working on]

1. Grant Management Support (SSG-funded Programmes)

  • Support end-to-end grant administration, including grant claims preparation, approval, tracking, disbursement, grant appeal and closure processes

  • Perform pre-course checks to ensure eligibility criteria and supporting documents are complete and compliant with funding requirements

  • Liaise with internal stakeholders to ensure completeness and accuracy of grant submissions

  • Monitor grant utilisation, flag discrepancies, and follow up on outstanding items

  • Maintain proper records for audit and review purposes  

  • Liaise with funding agencies on submissions, clarifications, and reporting requirements

  • Support audit preparation and ensure proper documentation and compliance with funding guidelines
     

2. Financial & Billing Payment Support

  • Track course fees and funding disbursements

  • Support reconciliation of training fees and grant claims

  • Work closely with finance team to ensure timely and accurate billing and collection
     

3. Other Administrative Support & Services

  • Fixed Assets and Store Management

  • Coordinate and procure maintenance services and repairs of office equipment, and proper management of office supplies.

  • Process Adjunct Trainers (AT) training allowance

  • Special Projects (Corporate Training) Course Administration & Coordination
     

4. Process Improvement

  • Support process improvements to enhance efficiency and service delivery

  • Contribute to the development of SOPs and guidelines

The candidate should be adaptable and able to rotate to take on various administrative and operational tasks to assist with CET training.

#LI-Hybrid

[What we are looking for]

Requirements:

  • Demonstrated experience in administrative support or related roles. Familiarity with SSG funding schemes and systems (e.g., TPGateway) will be an advantage.

  • Ability to work independently and manage tight timelines

  • Strong organisational skills with attention to detail and accuracy

  • Good analytical and problem-solving abilities

  • Good communication and interpersonal skills

  • Proficient in Microsoft Office applications (especially Excel).

  • Able to work on staggered hours basis to support early morning office commencement, or evening classes and roadshows/events

Key Skills
Grant managementFinancial reconciliationBillingAdministrative supportSSG funding schemesTPGatewayMicrosoft OfficeExcelData entryAudit preparationProcess improvementSOP developmentCommunicationProblem-solvingOrganizational skillsRecord keeping
Categories
AdministrativeFinance & AccountingGovernment & Public SectorEducation
Job Information
📋Core Responsibilities
The incumbent will provide operational and administrative support for grant management processes, including claims, tracking, and compliance with funding agencies. Additionally, the role involves financial billing support, office asset management, and contributing to process improvements within the institution.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
4249
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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