JOB DETAILS

Records Specialist, M - F 8:00 AM - 5:00 PM

CompanyCareer Systems Development Corporation
LocationSpringdale
Work ModeOn Site
PostedApril 24, 2026
About The Company
At Career Systems, we’re about changing lives. For more than 50 years, we’ve impacted over 50,000 students seeking to elevate themselves through education, career training, and sustainable, independent living. We train and teach our students not only the career they discover is their calling, but also the confidence, character, and life skills they need for a lifetime of achievement and success.
About the Role

Description

Job Summary: Responsible for the maintenance of trainee records and provides reports in accordance with DOL rules and regulations and CSD policies.


Duties/Responsibilities:

  • Supports the Career Development Services System (CDSS) as it relates to individual position, department and overall Center goals. 
  • Prepares folders for new arrivals in accordance with current center procedures. 
  • Maintains accurate files for all trainees by scanning documentation into the E-folder and filing required documentation into files. 
  • Returns “no show” and withdrawn folders to Employability Assurance.
  • Enters routine information in the computer daily as it relates to trainee activities.
  • Assists with maintaining accurate student accountability.
  • Answers routine questions regarding trainees’ leave time, transportation, arrival, etc.
  • Perform audits as assigned by the Records and Data Integrity Manager.
  • Attends scheduled center meetings and trainings.
  • All other duties as assigned.


Requirements

Qualifications:

Minimum: High school graduate or equivalent. Two years related experience to include exposure to record keeping, data entry, etc.

Preferred: Advanced business college coursework.

Knowledge: Ability to proficiently operate a personal computer. Working knowledge of word processing and math spreadsheet software applications. Good organizational skills. Excellent communication skills, both oral and written. Aptitude for mathematical computation. Thorough knowledge of office procedures; ability to perform without immediate and constant supervision. Ability to proofread and correct grammatical, punctuation and spelling errors. Must obtain and maintain CPR/First Aid Certification.

Physical Requirements:

Frequently

Sitting

Seeing

Hearing

Speaking


Occasionally

Standing

Walking

Bending

Stooping

Squatting

Flexibility


Seldom

Climbing

Lifting 50 pounds

Carrying

Kneeling

Pushing/Pulling

Running

Driving


Environmental Demands:

Equipment: Ability to operate office equipment 

Work Alone: Occasionally works alone

Work With Others: 85% of time spent working and interacting with team and other departments

Reading: Ability to read at a college level

Writing: Ability to write at a college level


Key Skills
Data entryRecord keepingOffice proceduresWord processingSpreadsheet softwareOrganizational skillsCommunication skillsMathematical computationProofreadingComputer proficiencyCPR certificationFirst aid certificationDocumentation managementFile maintenance
Categories
AdministrativeEducationSocial Services
Job Information
📋Core Responsibilities
The Records Specialist is responsible for maintaining trainee records and ensuring compliance with DOL rules and CSD policies. Duties include scanning documentation, entering data, preparing folders, and assisting with student accountability.
📋Job Type
full time
💰Salary Range
$20 - $20
📊Experience Level
2-5
💼Company Size
408
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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