[BD] IT Project Operation Assistant - 6-Month Internship

The Bosch Group is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology.

The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth.

Bosch Global Software Technologies Company Limited (BGSV) is 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions.

Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region.

With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes.

Our global product organization is evolving into a best-in-class workflow platform that serves as the operational backbone for 500,000+ users worldwide. Built on advanced Low-Code/No-Code (NCLC) and AI.

To strengthen execution across two global product teams, we are looking for a high-potential intern to join us and work directly with the Head of Product & Service/ LoT Lead.

Why This Internship 

This is not a typical admin internship.

It is a hands-on training role designed for a talented candidate who wants to build a career in Project Operations / Leadership Operations/ Executive Assistant and grow into a high-impact professional in the future.

You will learn how a global product organization runs through real work, real accountability, and real outcomes.

Outstanding interns may be considered for conversion to a full-time “Project Operations Assistant” role after the program (based on performance and business demand).

Role Summary (Your Impact)

You will help the team keep operations running smoothly by owning the execution cadence: meeting management, documentation quality, action follow-up, milestone tracking, and structured stakeholder coordination.

Your scope is flexible and grows with your capability ranging from structured administrative tasks to higher-level operational and communication support. The more you deliver, the more value task you will be assigned.

Key Responsibilities

1) Calendar & Meeting Operations (Core)

• Assist to manage and optimize meeting scheduling for the team: right participants, right frequency, right purpose.
• Prepare meeting logistics (Teams links, rooms, time zones) and ensure meetings are set up for outcomes.
• Support agenda preparation and send reminders to keep meetings focused and productive.

2) Meeting Documentation: Minutes, Decisions & Action Closure

• Attend key meetings and capture high-quality minutes, decisions, and action items.
• Maintain an action tracker with owners and deadlines; follow up proactively until closure.
• Keep a clear record of decisions, risks, and next steps (simple and reliable “single source of truth”).

3) Operational Tracking & Reporting (OKRs / KPIs / Milestones)

• Track key deliverables, milestones, OKRs, KPIs, risks, and dependencies across teams.
• Prepare concise weekly updates for leadership visibility: progress, risks, blockers, next steps.
• Use Excel-based tracking and basic analysis to spot gaps, trends, and delays early.

4) Stakeholder Coordination (Cross-Team & Global)

• Coordinate smoothly with leads/managers across engineering, product, operations, QA, and business.
• Drive clarity: owner, deadline, expected output, and next action.
• Reduce back-and-forth by helping communication stay structured and action-oriented.

5) Workshops / Events / Training & Travel Support

• Support planning and logistics for workshops, reviews, retrospectives, and engagement activities.
• Assist with training/travel coordination and operational tasks when needed.

6) Continuous Improvement (Operations Excellence)

• Create and improve templates/checklists (agenda template, MoM template, action tracker, weekly update format).
• Propose small improvements that make operations faster, clearer, and more reliable.

Who We’re Looking For

This internship is designed for someone who wants to become an excellent Project Operations professional/ Executive Assistant and later a high-impact leader.

Can provide the recommendation/introduction letter from the universities or professors to apply internship. 

Must-Have Mindset & Behaviors

• Ownership & follow-through: you track until closure, not until “sent”.
• Business mindset: you understand priorities, impact, and trade-offs.
• Operational discipline: structured thinking, strong attention to detail, consistent execution.
• Professional communication: clear, respectful, confident - comfortable working in English.
• High learning agility: curious, coachable, improves fast with feedback.
• Dedication from the heart: willing to do both admin and higher-level tasks with pride and excellence.
• Ambitious & action-oriented: you want to learn, do, and succeed in the near future.

Nice to Have (Strong Advantage)

• Exposure to project management, product/software development environments, or Agile rituals.
• Experience organizing events, club operations, or leading initiatives at university.
• Basic reporting/dashboard experience (Excel/Power BI is a plus).
• Power PI/ Data Analyst tools

What You Will Gain (Benefits & Development)

• Hands-on training with real ownership in a global product organization.
• Direct exposure to leadership operations, planning cadence, execution management, and stakeholder coordination.
• Coaching on professional communication, prioritization, and operational excellence.
• Multicultural, English-speaking environment.
• Conversion opportunity to Project Operations Assistant for outstanding performance.

How to Apply

Please submit your CV and a short paragraph (5–8 lines) answering:

• Why do you want to build a career in Project Operations?
• What does “ownership” mean to you in real work?

Optional but appreciated: Provide a sample of your work (e.g., meeting minutes, project tracking file, event plan, or a short weekly report format).

If you are energized by complexity, driven by impact, and proud of delivering excellence from small tasks to big responsibilities this internship will accelerate your growth fast. We’re looking for someone who works with dedication, discipline, and ambition and wants to build a strong future in operations and leadership.

• Education: 3rd or 4th-year student majoring in Engineering, IT, Economics, Foreign Trade, Business, or related fields.
• Can provide the recommendation/introduction letter from the universities or professors to apply internship. 
• Communication: Upper Intermediate English communication skills (speaking, writing, listening) and excellent interpersonal skills.
• Organizational Skills: Strong attention to detail, ability to follow up on tasks diligently, and data-driven approach to problem-solving.
• Technical Skills: Must be proficient in Microsoft Office Suite (Word, PowerPoint, Excel with pivot tables, formulas, and functions).
• Initiative and Teamwork: Highly enthusiastic, self-motivated, proactive, and results-oriented with a collaborative mindset.
• Additional Assets: Prior experience in a project management environment, familiarity with Agile methodologies.

• Monthly Internship Allowance, plus Meal and Parking support.
• 1 paid leave day + 1 sick leave day for each internship month.
• 1 birthday leave day if your birthday falls during the internship period.
• Accident insurance provided throughout the internship.
• Opportunity to observe and engage in international projects and innovation.
• Access to our diverse training programs which surely help strengthen both your personal and professionalism.
• Participation in various company activities such as football, yoga, badminton, and team building.