Sr Exec Admin Coordinator-Oakbrook Terrace, IL

The Senior Executive Administrative Coordinator to the Chief Operating Officer provides high-level, strategic administrative and operational support to enable effective execution of enterprise priorities. The role serves as a key liaison across cross-functional teams, ensures executive decision readiness, and manages the operating cadence of the COO Office in a fast-paced environment.

Executive & Cross-Functional Coordination

• Coordinate cross-functional initiatives across engineering, finance, safety, operations, and customer service to align timelines, priorities, and calendar demands.
• Serve as a liaison among stakeholders to drive execution of deadlines and maintain visibility on initiatives impacting the COO Office.
• Partner with the Chief of Staff to ensure projects are tracked and prepared for timely COO review and approval.

COO Operating Cadence & Meeting Management

• Facilitate weekly and monthly operational reviews, including agenda development, note capture, and follow-up tracking.
• Distribute pre-read materials in advance and attach critical documents to calendar invites to ensure executive readiness.
• Track action items and maintain accountability across teams.

Executive Briefing & Decision Support

• Prepare the EVP & COO for internal, board, and external meetings through concise briefs, summaries, and talking points.
• Ensure information routed to the COO Office is complete, aligned, and sufficient to support timely decision-making.
• Anticipate information gaps, risks, and cross-functional impacts ahead of decision points.

Executive Communications & Alignment

• Draft and coordinate clear internal communications on behalf of the COO Office.
• Support consistency across leadership and executive administrative teams for meeting coverage, out-of-office communications, and policy updates.
• Ensure alignment of COO expectations with executive and administrative responsibilities.

Adaptability, Resilience & Priority Management

• Adjust quickly to shifting priorities and urgent matters while maintaining composure and accuracy.
• Balance communication of new policies with daily operational and calendar demands.
• Maintain discretion and reliability during periods of high workload.

Financial Administration & Compliance

• Support executive expense processing, approvals, and reconciliation activities in accordance with corporate policy and delegated authority.
• Maintain audit-ready documentation and ensure compliance with applicable travel, expense, and approval policies.
• Exercise discretion and accuracy when handling sensitive financial related information.

Information Management & Confidential Handling

• Manage confidential executive materials, communications, and records with a high degree of discretion and professionalism.
• Ensure sensitive information provided to or on behalf of the COO is accurate, complete, and shared only with appropriate stakeholders.
• Maintain organized records and materials that support continuity, decision-making, and executive efficiency.

• Supports the Chief Operating Officer for ComEd.

• High School diploma or GED.
• At least 7 years of administrative work experience, including 5 years experience supporting an Executive.
• Experience in Human Resources and demonstrated knowledge of PeopleSoft preferred.
• Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, and other relevant technologies.
• Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.
• Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools.
• Demonstrated knowledge of corporate and business unit policies procedures and practices.
• Proven ability to perform effectively in a high performance culture.
• Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal).
• Demonstrated ability to identify and implement process enhancements and efficiencies.
• Demonstrated business acumen, customer awareness and ability to create value.