Provincial Coordinator

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Leadership and Team Management

• Lead and supervise the provincial project team.

• Provide clear direction, guidance, and support to team members.

• Ensure roles and responsibilities within the team are well understood.

• Build team capacity through mentoring, coaching, and performance monitoring.

• Quality implementation: Project activities are delivered according to plan, standards, and expected outcomes.

• Team members clearly understand their responsibilities, priorities, and performance standards.

• Improved decision-making: Staff are able to make informed decisions with minimal confusion or dependency.

• Consistent quality of work: Outputs meet required standards due to clear instructions and ongoing guidance.

Planning and Implementation

• Translate the overall project plan into provincial-level action plans.

• Coordinate day-to-day implementation of project activities.

• Ensure activities are delivered on time and aligned with project objectives.

• Adapt plans where necessary to suit local context and emerging needs

• Provincial-level action plans are developed and aligned with the overall project strategy.

• Project activities are effectively coordinated and implemented on a day-to-day basis.

• Activities are delivered within agreed timelines and meet project objectives.

• Implementation approaches are responsive and adapted to local contexts and emerging needs.

High Quality Documentation

• Ensure reports are prepared and submitted in a timely manner meeting donor reporting requirement.

• Closely coordinate with M & E/PQ for project monitoring and documentation for evidence-based outputs.

• Work closely with Communications for impact stories/case studies preparation.

• Timely and compliant reporting: All reports are accurately prepared and submitted on schedule, fully meeting donor reporting requirements and standards.

• Strong monitoring and evidence generation: Effective coordination with M&E/PQ teams ensures consistent project monitoring, high-quality documentation, and reliable evidence-based outputs.

• High-quality storytelling and visibility: Close collaboration with Communications results in well-developed impact stories and case studies that effectively showcase project outcomes and achievements.

Capacity Building & Team Management

• Participate in World Vision PNG core staff activities, such as regular staff Christian reflection activities and regular programmatic Learning and Reflection Days.

• Lead team meetings.

• Coordinate and manage staff recruitment and capacity building in close coordination with P & C

• Perform other duties as required.

• Actively participate in World Vision PNG core staff activities, including regular staff Christian reflection sessions and programmatic Learning and Reflection Days.

• Facilitate and lead team meetings effectively.

• Coordinate staff recruitment and support staff capacity building in close collaboration with the People & Culture (P&C) team.

• Undertake any other duties as assigned, as required.

Stakeholder Engagement and Coordination

• Act as the main liaison between the project management unit and provincial stakeholders.

• Engage with local authorities, community leaders, and partner organizations.

• Foster collaboration and maintain strong working relationships.

• Represent the project in provincial meetings and forums.

Monitoring, Evaluation, and Reporting

• Track progress of activities against targets and timelines.

• Collect and verify data to support monitoring and evaluation.

• Prepare and submit regular progress reports.

• Identify challenges and propose practical solutions.

• Strong coordination established between the Project Management Unit and provincial stakeholders through effective communication and liaison.

• Active and meaningful engagement maintained with local authorities, community leaders, and partner organizations.

• Enhanced collaboration and trust among stakeholders, leading to improved coordination of project activities at provincial level.

• Consistent and effective representation of the project in provincial meetings and forums, ensuring alignment and visibility of project objectives

• Timely tracking of project activities against approved targets, milestones, and timelines.

• Accurate and reliable data collection and verification to support monitoring and evaluation processes.

• Consistent preparation and submission of high-quality progress reports within required reporting periods.

• Early identification of implementation challenges with practical, evidence-based recommendations for corrective action.

Resource Management

• Oversee the use of project resources at the provincial level.

• Ensure accountability and proper documentation of expenditures.

• Support logistics, procurement, and distribution of materials where required.

• Efficient and transparent utilization of project resources at the provincial level in line with approved plans and budgets.

• Strong financial accountability ensured through accurate, complete, and timely documentation of all expenditures.

• Effective logistical, procurement, and distribution processes that support smooth implementation and timely delivery of project materials and activities.

Quality Assurance and Compliance

• Ensure project activities meet required standards and guidelines.

• Promote ethical practices and adherence to organizational policies.

• Monitor risks and ensure mitigation strategies are in place.

• Project activities consistently meet required technical, quality, and implementation standards as defined by organizational and donor guidelines.

• Strong culture of ethical practice and full adherence to organizational policies across all provincial project operations.

• Effective risk monitoring system in place, with identified risks documented and appropriate mitigation measures implemented in a timely manner.

Communication and Information Sharing

• Maintain clear and consistent communication with the central project team.

• Share updates, lessons learned, and success stories.

• Ensure information flows effectively within the provincial team

• Clear, consistent, and timely communication is maintained with the central project team.

• Regular sharing of updates, lessons learned, and success stories strengthens coordination and visibility.

• Information flows effectively within the provincial team, improving alignment and collaboration.

EDUCATIONAL QUALIFICATION/SKILLS, KNOWLEDGE & EXPERIENCE

• Diploma or Bachelor’s degree in Education, Community Development, Project Management, Social Sciences, Public Administration, or a related field.

• Minimum 3–5 years of relevant experience coordinating education, community‑based, or development projects at provincial or district level.

• Experience Managing a team

• Sound knowledge in PNG education systems and programs

• Good interpersonal skills and cross-cultural sensitivity in PNG context.

• Some staff supervisory/management experience.

• Basic understanding of project management cycle and principles.

• Effective written and oral communication skills; Able to speak and write English well.

• Strong Leadership skills.

• Good networking and partnership development skills.

A competitive salary, benefits, and career development opportunity will be offered commensurate with relevant experience, knowledge, and qualifications.

Interested applicants should submit the following documents all in one PDF file before; Sunday 10 May, 2026, (Midnight, PNG Time)

• Expression of interest

• Detailed CV

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to safeguarding all children and adults living where World Vision operates. We enforce a zero tolerance policy for any forms of violence, abuse and exploitation against children or adults, either by employees or others affiliated with our work. We do not employ staff whose background is not aligned with our safe guarding practices. Employment is conditional upon successful completion of all mandatory background checks, including criminal record checks, where required.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.

Applicant Types Accepted: