Live Event Permitting Specialist

Description

Image Engineering was founded as a company that pushes boundaries, develops new ideas through design and fabrication, and is a leader in the visual display and special effects industry. We are comprised of a team of artists; engineers; event producers; fabricators; and creative thinkers.

We have worked all over the United States completing thousands of projects in the field of creative multimedia shows for clients such as Paul McCartney; the Trans–Siberian Orchestra; the Rolling Stones; Lady Gaga; American Idol; America’s Got Talent; and multiple professional sports franchises in the NFL, NBA, and NHL. We have also created temporary and permanent interactive installations for world–class venues, including the Crypto.com Arena in Los Angeles and The John F. Kennedy Center for the Performing Arts in Washington, DC.

Our strength lies in the broad range of techniques and custom special effects solutions we use to create first-class spectaculars, including laser effects, video projection and mapping; pyrotechnics; architectural lighting installs; custom constructed sets; and bespoke engineered special effect solutions, for live events and permanent applications.

ROLE SUMMARY:

The Live Event Permitting Specialist supports the Compliance Department by securing all required permits and regulatory approvals for live events, including concerts, tours, and corporate productions. This role ensures that all permitting activities are executed accurately, efficiently, and in full compliance with local, state, federal, and international regulations.

This position works closely with Production teams, regulatory authorities, and external partners to coordinate permitting requirements across multiple jurisdictions. The role carries a high level of ownership over timelines, documentation, and communication, directly contributing to the successful execution of events and overall operational compliance.

KEY RESPONSIBILITIES

• Coordinate with Production teams to gather required information and ensure timely submission of permit applications
• Prepare and submit permits for pyrotechnics, lasers, flames, and other special effects in accordance with jurisdictional requirements
• Communicate directly with Authorities Having Jurisdiction (AHJs) to facilitate approvals and respond to requests for additional information
• Manage federal permitting and notifications, including submissions to agencies such as FAA and U.S. Coast Guard when required
• Develop and distribute detailed informational packets for authorities, clients, and on-site teams
• Track permit statuses and ensure all approvals are obtained prior to event execution
• Maintain accurate and up-to-date permitting documentation within internal databases and project tracking system
• Monitor and report permitting-related expenses to support budgeting and client billing processes
• Maintain and update venue and jurisdictional requirements to ensure accurate, current reference data
• Support Producers with site surveys, feasibility assessments, and regulatory guidance as needed
• Research and interpret applicable laws, codes, and industry standards related to live event permitting
• Identify opportunities to improve permitting workflows, templates, and internal processes
• Collaborate with internal teams to develop standardized documentation, procedures, and resources
• Other duties as assigned

Requirements

• Strong analytical and problem-solving skills with the ability to interpret and apply complex regulatory requirements across jurisdictions
• Exceptional organizational skills with the ability to manage multiple high-priority projects and deadlines in fast-paced, dynamic environments
• Advanced prioritization and decision-making abilities to adapt to rapidly changing circumstances
• Professional and effective written and verbal communication skills, with the ability to interface with AHJs, executives, internal teams, and other stakeholders
• High attention to detail and accuracy in compliance documentation and recordkeeping
• Ability to identify gaps, implement process improvements, and take ownership of outcomes independently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
• Ability to quickly learn and navigate internal systems, including project management and compliance tracking tools (e.g., Monday.com, databases)
• Strong time management skills with accountability for completing tasks and achieving results

EDUCATION / EXPERIENCE REQUIREMENTS

• Bachelor’s degree in a related field or equivalent professional experience
• 2–4 years of experience in permitting, regulatory coordination, compliance, or event production environments
• Experience working with regulatory agencies, AHJs, or permitting authorities

PREFERRED EXPERIENCE

• Experience in live event production, touring, or special effects environments, including permitting for pyrotechnics, flame effects, lasers, or similar regulated activities
• Familiarity with NFPA standards (1123, 1124, 1126, 160) and other applicable regulatory frameworks
• Experience coordinating federal notifications and permitting processes with agencies such as the FAA and U.S. Coast Guard
• Experience working in high-volume, multi-project environments with the ability to manage competing priorities
• Experience developing or improving operational workflows, SOPs, and compliance systems
• Proficiency with project management platforms (e.g., Monday.com or similar tools)
• Proficiency with Adobe software, including Acrobat, Illustrator, or Photoshop

PHYSICAL DEMANDS

• Ability to sit and work at a computer for extended periods 
• Ability to occasionally lift and carry up to 25 lbs. 
• Ability to travel as required for site visits, inspections, or project support 
• Ability to work extended hours, including evenings and weekends, as required by event schedules

COMPLIANCE & SAFETY EXPECTATIONS 

• Adhere to all company policies, procedures, and compliance standards
• Ensure all permitting activities align with applicable regulatory requirements
• Follow established safety protocols when supporting event operations
• Report any compliance concerns, risks, or incidents in a timely manner
• Maintain accurate and audit-ready documentation at all times

ENVIRONMENTAL CONDITIONS

• Primarily office-based work environment with potential for hybrid work arrangements based on business needs, workload demands, and demonstrated ability to maintain performance and responsiveness 
• Frequent interaction with production environments, including arenas, stadiums, and event sites
• Occasional exposure to active show environments, including noise, lighting effects, and production equipment 
• Work may be performed under tight deadlines and high-pressure conditions tied to live event schedules

BENEFITS

• Aetna Health, Dental, & Vision Insurance
• Flexible Time Off Program
• Paid Holidays
• John Hancock 401(k) Retirement Plan
• Company-Paid Life Insurance
• Aflac Supplemental Insurance
• Robust Employee Assistance Program
• Dependent Care FSA Program
• CE Allowance
• ...and more!