Events & Sponsorship Coordinator

Description

Bishop McNamara High School is a private, Catholic co-educational high school in the Holy Cross tradition, offering its students a challenging college preparatory curriculum and a complete range of athletics and activities. The school is located in Forestville, Maryland, about 10 minutes from Washington, D.C. 

Bishop McNamara High School seeks a highly organized, detail-oriented, and relationship-driven Event & Sponsorship Coordinator to plan and execute a wide range of school events that support advancement, alumni engagement, fundraising, and the school’s capital campaign initiatives. This role plays a key part in delivering high-quality experiences while cultivating sponsorships and strengthening relationships with donors, alumni, and community partners.

Requirements

Event Planning & Execution

• Coordinate all aspects of events from concept through completion, including timelines, logistics, and post-event follow-up
• Manage signature events such as golf tournaments, alumni reunions, donor receptions, scholarship events, and special celebrations
• Oversee event setup, registration, vendor coordination, and on-site execution
• Ensure events align with the school’s mission, branding, and strategic advancement goals

Sponsorships & Fundraising

• Lead efforts to secure event sponsorships, including identifying prospects, outreach, and stewardship of sponsors
• Develop sponsorship packages and benefits that align with fundraising goals
• Track sponsors information for scoreboard, gym, etc. 
• Maintain strong relationships with sponsors 
• Collaborate with the Advancement team to support fundraising initiatives and donor engagement opportunities

Capital Campaign Support

• Assist in the planning and execution of events tied to the school’s capital campaign
• Support cultivation and stewardship events designed to engage major donors and campaign prospects
• Work closely with leadership to ensure events advance campaign priorities and visibility

Budgeting & Financial Management

• Develop detailed event budgets in advance for review and approval
• Track expenses and revenue to ensure events remain within budget and meet financial goals
• Assist in forecasting revenue from sponsorships, ticket sales, and donations

Communications & Outreach

• Draft and manage event-related communications including invitations, sponsorship requests, and follow-up correspondence
• Coordinate with internal teams to ensure consistent messaging and promotion of events
• Track RSVPs and maintain accurate guest lists and contact records

Logistics & Vendor Management

• Liaise with vendors, caterers, venues, and service providers to ensure seamless execution
• Negotiate contracts and manage vendor relationships
• Coordinate permits, insurance, and compliance as needed

Administrative & Reporting

• Maintain detailed records of event plans, budgets, sponsorships, and outcomes
• Evaluate event success and provide recommendations for improvement
• Support the management of event calendars and timelines across departments

Qualifications

• 2–5 years of event planning and/or sponsorship development experience, preferably in a nonprofit, school, or advancement setting
• Strong organizational and project management skills with the ability to manage multiple events simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Blackbaud, Give Smart and Canva
• Ability to work evenings and weekends as required for events

Preferred Attributes

• Experience with fundraising, sponsorship sales, or donor engagement
• Familiarity with capital campaigns or large-scale fundraising initiatives
• Strong relationship-building and negotiation skills
• Creative, detail-oriented, and proactive

Mission Alignment

The Event & Sponsorship Coordinator must support and embrace the mission of Bishop McNamara High School, demonstrating a commitment to faith, service, and educational excellence in all aspects of their work.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school/classroom/office environment. The noise level in the work environment is usually moderate.

Location/Travel

While Bishop McNamara High School is located in Forestville, MD, you may live anywhere in the surrounding region, but be willing to make any commute to the school.

Disability Specifications

Bishop McNamara High School will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.