JOB DETAILS

Executive Assistant

CompanyAuxiant
LocationCedar Rapids
Work ModeOn Site
PostedMay 1, 2026
About The Company
Auxiant is a Third Party Administrator (TPA) of self-funded benefit plans. Our specialty is customization, technological tools for clients and individuals, and cost-control and health management. We provide administration for over 60,000 employees from our administrative offices in Madison Wisconsin and Cedar Rapids, Iowa. Our Sales offices are in Cedar Rapids, Iowa and Milwaukee, Wisconsin. TPAs are one of the best-kept secrets in the country. Many people do not know TPA firms exist-yet about 2/3 of all employee benefit plans in the U.S. use TPA services. As a TPA, we are dedicated to taking excellent care of the employer and the individuals covered under their employer-sponsored health plans. A health plan is a highly valued component of a company's employment package. With the rising costs of medical care, a health plan has also become a major employer expense. We know how important careful administration of an employer health plan is. We believe it is important to provide our plans with cost-management strategies, while providing plan participants with tools to help them deal with the complexities of health care purchasing. Auxiant's Medical Management programs help plan sponsors achieve the lowest medical spend. Auxiant is member of the Society of Professional Benefit Administrators (SPBA) and Society of Self Insured Administrators (SIIA).
About the Role

Description

https://www.auxiant.com/


Auxiant’s Mission Statement and Core Values


Mission:
An Independent TPA investing in People and Innovation to deliver expert-driven experiences with REAL Results.


Core Values: Independent Solutions. REAL Results
Respect
Empowerment
Agility
Leadership


Be part of a growing and prospering company as an Executive Assistant. Auxiant is a third party administrator of self-funded employee benefit plans with offices in Cedar Rapids, IA, Madison and Milwaukee, WI. Auxiant is a fast-growing,progressive company offering an excellent wage and benefit package.


Job Summary:

The Executive Assistant will supports senior leadership through high-level administrative coordination, proactive problem-solving, and exceptional organizational support. This position requires a reliable person who thrives in a fast-paced environment, manages competing priorities, and consistently delivers satisfactory work.


Essential Functions:

  • Work with senior leadership to support their daily work routines and anticipate administrative needs.
  • Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up and time resource allocation.
  • Exercise prioritization and discretion in committing time and evaluating needs.
  • Manage multiple email inboxes and calendars, including email prioritization and summarization as well as scheduling meetings and appointments.
  • Draft, review, and send communications as directed by senior leadership. Attend meetings as directed and record accurate, well-organized meeting minutes including key decisions, responsibilities, follow-ups, and deadlines, and distributing minutes to all stakeholders in a timely manner.
  • Coordinate and execute internal and external events and meetings by planning logistics, preparing agendas, documents, and presentations, gathering materials, scheduling, and managing all arrangements such as venue and facility bookings, coordinating catering/meals, entertainment, and attendee communications.
  • Prepare, reconcile and submit expense reports.
  • Arrange travel and accommodations.
  • Support projects as requested and track progress on deliverables.
  • Organize and maintain electronic files and shared drives.
  • Perform accurate data entry and maintain databases.
  • Create and edit documents using PowerPoint, Word, Excel, Illustrator and Photoshop.


Nonessential Functions:

  • Other duties as assigned or appropriate

Education/Qualifications:

  • Associate’s Degree in Business or related field and 3-5 years of executive administrative assistant experience or equivalent combination of education and experience required.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to prioritize and meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Show strong reliability through consistent attendance and the ability to manage responsibilities with minimal oversight.
  • Demonstrates ambition, initiative, and the ability to anticipate work needs.
  • Extremely proficient with Microsoft Office Suite including PowerPoint, Word, Excel, and Outlook with the ability to learn new or updated software.
  • Experience with Illustrator, Photoshop, or other design software preferred.

Travel Requirements:

Periodic travel for events and meetings is required as needed.


Full benefits including: Medical, Dental, Vision, Flexible Spending, Gym Membership Reimbursement, Life Insurance, LTD, STD, 401K, 3 weeks vacation, 9 paid holidays, casual dress code and more

Key Skills
Administrative CoordinationCalendar ManagementEmail ManagementMeeting MinutesEvent PlanningExpense ReportingTravel ArrangementsData EntryMicrosoft Office SuitePowerPointWordExcelOutlookIllustratorPhotoshopCommunication Skills
Categories
AdministrativeManagement & LeadershipFinance & Accounting
Benefits
MedicalDentalVisionFlexible SpendingGym Membership ReimbursementLife InsuranceLong Term DisabilityShort Term Disability401k3 Weeks Vacation9 Paid HolidaysCasual Dress Code
Job Information
📋Core Responsibilities
The Executive Assistant will support senior leadership through high-level administrative coordination, proactive problem-solving, and organizational support. Responsibilities include managing calendars, drafting communications, coordinating events, and maintaining accurate electronic files and databases.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
171
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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