JOB DETAILS
Project Office Manager
CompanyFlatiron Construction Corp
LocationAberdeen
Work ModeOn Site
PostedMay 2, 2026
About The Company
What is Flatiron?
We’re more than a construction company. We are an organization of some 3,500 people with diverse backgrounds and varied expertise who share a singular focus on enhancing the well-being of people and communities.
We bring together industry-leading engineers, highly skilled craft workers and other professionals to deliver innovative solutions to infrastructure challenges across the U.S. and Canada. Flatiron builds highways and bridges; aviation, rail and transit; dams and water treatment facilities; and underground projects that fuel local economies, improve safety and enhance efficiency.
Flatiron engineers harness the art and science of structural design to create solutions that are as beautiful as they are functional. Our craft employees and on-site leaders bring vital experience to each project to turn vision into reality. And our project leaders collaborate with project owners to deliver solutions that meet challenging criteria—safely—while at the same time mitigating risk for all those involved.
Beyond safely delivering outstanding projects, Flatiron people demonstrate a commitment to ongoing learning, sustainability, our clients and partners, and the communities where we live and work.
We build careers. We hire and advance the best engineers, craft workers and other professionals in our industry.
We transform infrastructure.
About the Role
Overview
Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management and employee support for a project site, ensuring smooth operations.
You will collaborate with industry experts and committed teams who value individuality and recognize achievements.
Apply now and transform your career with us.
What you will be doing
- Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
- Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
- Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
- Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
- Coordinates asset distribution and tracking for assigned employee group or project.
- Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
- Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
- Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
- Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
What we are looking for
- High School Diploma or GED required.
- 3+ years administrative experience in construction industry required.
- Advanced knowledge of construction industry and project business procedures.
- Developing knowledge of subcontractor invoicing and accounts payable cost coding.
- Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
- Proven initiative, organization and self-prioritization required.
- Friendly disposition and customer service attitude required.
- Able to maintain strict confidentiality and discretion with company and personnel information.
- Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
- Knowledge of union and certified payroll requirements and record keeping preferred.
Why work for us
Some of the benefits you may be eligible for as an employee are:
- Comprehensive compensation package and paid time off program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement Program
We are an EEO/ADA/Veterans employer.
Salary Min
USD $27.00/Hr.Salary Max
USD $29.00/Hr.Key Skills
Office administrationFacilities managementEmployee supportOnboardingProcurementInvoice reconciliationAccounts payablePayroll processingAsset trackingCustomer serviceEEO complianceMS Office SuiteConstruction industry knowledgeData entryTime management
Categories
AdministrativeConstructionHuman ResourcesFinance & AccountingCustomer Service & Support
Benefits
Comprehensive compensation packagePaid time off program401(k)/RRSPMedical insuranceExtended health careDental insuranceVision insuranceWellness benefitsEmployee assistance programTuition reimbursement program
Job Information
📋Core Responsibilities
The Project Office Manager oversees daily office administration, facilities management, and employee support at a project site. Responsibilities include managing payroll, procurement, onboarding, and ensuring compliance with EEO and regulatory standards.
📋Job Type
other
💰Salary Range
$27 - $29
📊Experience Level
2-5
💼Company Size
1612
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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