Director of Facilities & Fleet

Description

Director of Facilities & Fleet 

Position Summary 

Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets. 

This role owns the organization’s maintenance system end-to-end—ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption. 

Essential Duties & Responsibilities 

Facility & Fleet Performance 

• Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital 
• Ensure all work is prioritized, completed on time, and fully documented 
• Build and enforce preventive maintenance schedules that reduce failures and extend asset life 
• Maintain all building systems and vehicles to operating standards, including required testing and compliance 
• Ensure vehicles are safe, reliable, and program-ready at all times 

Multi-Site Operations 

• Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations 
• Conduct regular inspections and ensure consistent standards across locations 
• Ensure environments are safe, functional, and program-ready 
• Oversee custodial services, maintenance staff, and site-level coordination 

Vendors & Projects 

• Select and manage vendors, ensuring quality, cost control, and on-time delivery 
• Approve and track invoices against scope and budget 
• Lead execution of repairs, upgrades, and facility projects 
• Support planning and delivery of capital projects 

Capital Planning & Asset Management 

• Maintain a complete asset and fleet inventory with lifecycle tracking 
• Identify and track deferred maintenance with clear prioritization 
• Develop and manage a multi-year capital plan 
• Recommend investments based on risk, usage, and long-term value 

Safety, Compliance & Risk 

• Ensure compliance with all safety and regulatory requirements across facilities and fleet 
• Lead inspections and ensure timely correction of issues 
• Support insurance coverage and claims related to facilities and vehicles 
• Maintain documentation and readiness for audits and reviews 

Budgeting & Systems 

• Build and manage facility and fleet operating and capital budgets 
• Track spending, identify trends, and adjust plans as needed 
• Maintain a reliable work order system with full visibility into status and completion 
• Establish and enforce standard operating procedures 

Leadership 

• Lead and manage the Facilities Manager and facilities function 
• Manage the Board Facilities Committee and co-manage the Board Safety Committee 
• Set clear expectations and ensure accountability for execution 
• Partner effectively with site leaders and senior leadership 

Requirements

• Bachelor’s degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered.
• 5–7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment.
• Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance.
• Strong communication, organization, leadership, and problem-solving skills required.
• Valid driver’s license and ability to travel between sites required.

What Success Looks Like 

· Facilities and fleet operate without disruption 

· Preventive maintenance reduces reactive work 

· Issues are resolved quickly and completely 

· Deferred maintenance is tracked and declining 

· Capital needs are planned, not reactive